Medical Secretary

Main area Administration Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday - 09:00 to 17:00) Job
-AC809-0926

Site Velindre Cancer Centre Town Cardiff Salary £28,819 - £31,626 per annum Salary period Yearly Closing 17/09/2026 23:59

Thank you for your interest in working for Velindre University NHS Trust, which is a committed equal opportunities employer. The Trust welcomes applications from people who share our vision;

Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.

our values;

• Caring
• Respectful
• Accountable

and who will complement our current experienced and specialist employees who are passionate about working in a Trust that has the ambition to provide world class services and care to patient and donors.

Velindre University NHS Trust holds a special place at the heart of healthcare in Wales. It is also an amazing organisation to work and to develop your career. The Trust comprises of two divisions, Velindre Cancer Centre and Welsh Blood Service. The Trust also hosts on behalf of the Welsh Government and NHS Wales, NHS Wales Shared Services Partnership (NWSSP) and Health Technology Wales (HTW).

Velindre University NHS Trust provides our employees with a favourable salary and reward / staff benefits & support package.

For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss their employment opportunity with you.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.

Posts may be subject to a Disclosure and Barring Service (DBS) Check and Professional Registration Check.

For more information on our Trust Employee Reward and Benefit’s Package please visit the Velindre University NHS Trust website.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

An exciting opportunity to join our expanding team of Medical Secretaries.

The Medical Secretary’s role is to provide a full administrative and comprehensive secretarial service to the Consultant and their clinical team which includes but is not limited to, diary management, meeting organisation, transcription of clinical documentation, clinic preparation.

Act as the first point of contact for patients, relatives, clinical colleagues, GP’s and all other support services.

Administer and organise the Consultant’s schedule. Prepping of outpatient clinics. Providing guidance to clinic coordinators as required to ensure accurate clinic bookings.

Work collaboratively with colleagues within and outside department/organisation to ensure high level of service provision to patients and service users.

Exchange verbal and written information from patients, relatives and GPs ensuring the caller’s needs are clearly established.

Liaise with appropriate staff in making routine and emergency admissions as directed by clinicians.

Ensure transport has been booked for patients during clinic preparation as requested.

Liaise with other hospitals regarding patient’s appointments and any other correspondence including results.

Answer non-medical queries in the absence of the consultant using tact and persuasive skills.

Ensure all medical queries including provision of results passed to the correct clinician for action in line with…