HR & Health and Safety Administrator

City Hospice is looking for a highly organised and people-focused HR & Health and Safety Administrator to join our supportive and values-led organisation.

This is a varied and rewarding role providing confidential and proactive administrative support across HR and Health & Safety. Working closely with the Head of HR & Organisational Development, you’ll help ensure our people processes, compliance requirements and safety systems are well organised, up to date and aligned with best practice.

You’ll support the full employee lifecycle, safer recruitment processes, payroll preparation, HR reporting, and health & safety administration playing a key role in enabling effective service delivery across the organisation.

This role is ideal for someone who enjoys juggling priorities, has excellent attention to detail, and is passionate about supporting people in a caring environment.

• Human Resources Provide administrative support across the full employee lifecycle, including recruitment, onboarding, contractual changes, and leavers. Maintain accurate and confidential employee records, ensuring HR systems and personnel files are up to date. Support recruitment administration, including advertising roles, coordinating interviews, and preparing offer documentation. Coordinate HR recruitment systems including DBS check, right-to-work checks, qualifications and employer references. Assist with induction processes and probation review administration.
  
  Respond to routine HR queries from managers and staff, escalating complex issues as appropriate. Support administration of absence, annual leave, and other HR metrics. Assist with preparation of HR reports, workforce data, and documentation for senior leadership and committees. Update internal HR trackers and dashboard using data from Breathe Support safer recruitment practices, including pre‑employment checks and compliance monitoring. Support HR projects and initiatives to improve efficiency and staff engagement.
  
  Support internal communication, such as HR newsletters and wellbeing initiatives. Support payroll preparation through collation of staff changes, absences, starters and leavers. Liaise with Finance to ensure accuracy before submission. Input and manage compliance report within City Hospice, in preparation for annual review and meetings.
• Health and Safety Provide administrative support for the organisation's health and safety processes and systems. Maintain health and safety records, including incident and accident logs, training records, and risk assessment registers. Support coordination of health and safety training and compliance activities. Assist with collation of documentation for audits, inspections, and internal reviews. Coordinate external contractor visits in relation to facilities and health and safety requirements.
  
  Support communication of health and safety information to staff, in line with organisational policies and promote a safety culture at City Hospice. Undertake weekly fire tests and organise fire evacuation drills.
• General / Organisational Support Provide administrative support to the Head of HR & OD, including diary coordination and document preparation as required. Support continuous improvement of HR and health and safety processes. Contribute to a positive, inclusive, and values‑led organisational culture. Ensure all work is carried out in line with organisational policies, GDPR requirements, and confidentiality standards.
• Additional Information This role does not hold responsibility for providing specialist HR or health and safety advice but supports effective administration and coordination. The post holder will work closely with managers across the organisation and may occasionally liaise with external partners or regulators. Commitment to equality, diversity, and inclusion is essential, reflecting the organisations values and charitable objectives. In this role you will have direct contact with patients / service users / vulnerable adults in the course of your normal duties.
  
  As such you will be required to apply for a DBS Standard Disclosure Check as part of City Hospice pre‑employment check procedure.