HR Administrator - HR

HR Administrator - HR

Department: Human Resources

Employment Type: Permanent
- Full Time

Location: Cardiff

Reporting To: Lauren Garbett, Melissa Moran

Geldards LLP is a leading regional law firm with offices in Cardiff, Derby, Nottingham and London. We are recruiting for a HR Administrator to join the team in our open plan and collaborative Cardiff office. This is a great opportunity for someone looking to start or take the next step in their HR career.

Working as part of a small and supportive team, you will deliver a wide range of HR support across the Firm. You will act as a point of contact for people at all levels, providing accurate and consistent advice in relation to the Firm’s policies and procedures.

Your main responsibilities will include:

• To act as a point of contact for people at all levels across the firm, by phone, email and in person, providing accurate and consistent advice in line with the Firm’s policies and procedures (with guidance from members of the team);
• Manage the team’s inboxes on a daily basis;
• Assist with the team’s recruitment activity from initial approval through to the commencement of employment, including drafting and posting adverts, reviewing CVs, arranging interviews, graduate recruitment and all other related tasks;
• Administration of all aspects of the employee lifecycle including:
  • Processing and onboarding starters, creating personnel files, preparing offer letters and contracts, obtaining reference requests and completing staff vetting checks;
  • Acknowledging resignations, processing leaver details and collating exit interview data;
  • Preparing letters and correspondence in relation to any other changes to terms and conditions.
• Maintain employee records in line with policy and legal requirements;
• Ensure that the HRIS and organisation charts are kept up to date with all relevant starters, leavers and changes;
• Use the HR system to manage employee data and to produce reports as required;
• Assist with the monthly payroll as required, including pension joiner administration;
• Assist with scheduling events and meetings and take minutes or notes where required;
• Manage the firm’s work experience calendar;
• Complete the department’s filing and archiving in a timely manner;
• Assist with team project work;
• Occasional travel between offices and to external meetings when necessary;
• Any other reasonable duties commensurate with the role.

We are looking for a candidate with the following:

• A genuine interest in people and HR.
• A HR or business related degree or some HR related experience is desirable, but not essential. We welcome applications from candidates at all stages of their studies or career.
• Excellent customer service skills, recognising the importance of providing an excellent service to the business.
• A highly skilled communicator who is able to act with sensitivity and adapt to different situations.
• The ability to work as part of a team as well as being able to operate with an appropriate level of autonomy.

In return, you will have the opportunity to develop your career within our HR team based in our Cardiff offices and will be paid a competitive salary, as well as qualifying for other benefits such as:

• 35 hour working week
  - Monday to Friday, 9am to 5pm
• 25 days annual leave plus bank holidays pro rata (increasing with additional years of service)
• A day off on your birthday each year
• Life assurance (x3 times salary)
• Pension scheme (Legal and General)
• Dedicated employee assistance programme
• Salary sacrifice options (including Cycle to Work Scheme, additional pension contributions and annual leave purchase options)
• Professional subscription fees
• Agile working arrangements
• Staff legal services discounts
• On-site coffee shop with discounted staff rates – Cardiff office
• Discounts at NCP parking sites – Cardiff office

If you would like to have a confidential discussion with regards to your career and your next move, or have any questions please feel free to contact

We are committed to ensuring that the organisation removes any unnecessary barriers to the employment of any individual. We recognise that when you are living with a disability, chronic illness or neurodiversity, having some form of reasonable adjustment, whether physical or extra time for written tasks for example can allow you the opportunity to compete on equal terms. If you are subsequently invited for an interview, please let us know if there are there any adjustments we can make to the recruitment process to make it more accessible to you.