Recruitment Administrator

Location: Cardiff (with hybrid working – typically one day a week in the office)

Contract: Permanent / 9am – 5pm

Start Date: ASAP

Do you love organisation, workin

Ag with people and making sure everything runs smoothly behind the scenes?

At Redkite Solicitors, we’re looking for a proactive and highly organised Talent Acquisition Administrator to join our People team and provide dedicated administrative support across our recruitment function.

You’ll play an important role in delivering a brilliant experience for candidates and hiring managers, helping us coordinate recruitment across our offices and practice areas. From getting vacancies advertised and arranging interviews to keeping candidates updated and our recruitment system accurate, you’ll help keep the whole hiring process moving.

This is a great opportunity for someone who enjoys a busy, people-focused administrative role and would like to build their career within Talent Acquisition.

• Coordinating interviews across the business, liaising with candidates, hiring managers and interview panels to arrange suitable dates and times.
• Managing interview invitations, confirmations, Teams links and any changes to interview arrangements.
• Preparing and posting job adverts across our careers site, recruitment platforms and other agreed channels.
• Ensuring vacancies and candidate information are kept accurate and up to date within our Applicant Tracking System – Zoho Recruit.
• Monitoring the recruitment inboxe and responding to candidate and hiring manager queries promptly and professionally.
• Supporting candidates throughout the recruitment process, making sure they know what to expect and receive a positive experience from first contact onwards.
• Managing recruitment administration, including applications, interview documentation, candidate correspondence and recruitment records.
• Supporting the Talent Acquisition team with arranging second-stage interviews, assessments and other selection activities.
• Helping to coordinate candidate feedback and ensuring candidates are kept informed following interviews.
• Supporting the offer process, including preparing relevant information and coordinating with HR to ensure a smooth handover into pre-employment checks and onboarding.
• Liaising with recruitment agencies where required, ensuring candidate submissions and interview arrangements are managed efficiently.
• Supporting recruitment campaigns and careers events, including preparing materials and coordinating logistics.
• Producing basic recruitment reports and maintaining accurate recruitment data.
• Helping continually improve our recruitment processes and candidate experience.
• Providing wider administrative support to the Talent Acquisition team as required.

You don’t necessarily need previous recruitment experience. We’re more interested in finding someone who is exceptionally organised, comfortable dealing with lots of moving parts and genuinely enjoys providing a great service to people.

You’ll ideally be:

• Highly organised and detail-oriented, able to coordinate multiple vacancies, interviews and priorities without losing track of the detail.
• A confident communicator, comfortable speaking with candidates, senior stakeholders and colleagues across the business.
• Candidate-focused, understanding that even the smallest interaction contributes to someone’s impression of Redkite.
• Proactive, spotting what needs doing and taking ownership rather than waiting to be asked.
• Calm under pressure, particularly when diaries change or interviews need rearranging at short notice.
• Tech-confident, with good Microsoft Office skills and comfortable learning recruitment systems and digital platforms.
• Accurate and dependable, particularly when handling…