Accounts Receivable Specialist

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join our team in Carencro, Louisiana. In this role, you will manage invoicing, payment application, account follow-up, and reconciliation activities that support healthy cash flow and accurate customer accounts. You will partner with operations, project teams, finance, and customers to address billing questions, resolve outstanding items, and keep receivables current.

Responsibilities:

• Create customer invoices using contract terms, project records, purchase orders, time entries, pricing details, and other required backup.
• Examine billing support carefully to confirm completeness and accuracy before submitting invoices to customers.
• Coordinate with project and operations teams to gather missing approvals, tickets, timesheets, purchase orders, and other documents needed for billing.
• Track aged receivables and carry out collection follow-up in line with established company practices.
• Communicate with customers regarding invoice progress, expected payment dates, overdue balances, supporting documents, and billing concerns.
• Record collection efforts, customer responses, disputed items, and next steps, and elevate higher-risk aging issues to finance leadership when needed.
• Investigate and resolve rejected invoices, payment shortages, credits, deductions, unapplied cash, and other account discrepancies with internal stakeholders.
• Post customer payments promptly and accurately while researching unidentified receipts, over payments, and mismatched remittances.
• Prepare receivables reports, account reconciliations, aging summaries, and billing schedules, and assist with month-end, year-end, and audit support requests.