Accounts Payable Clerk

Accounts Payable Clerk

The Accounts Payable Clerk supports the day-to-day accounts payable function by accurately receiving, reviewing, posting, and processing vendor invoices. The role ensures invoices are properly matched to purchase orders and supporting documentation, verifies invoice accuracy, and records transactions correctly in a large-scale ERP system. This position also helps maintain accurate vendor records and supports a high-performing finance team within a respected, growth-oriented organization.

Responsibilities

• Receive, review, and process vendor invoices in a timely and accurate manner.
• Match invoices to purchase orders and supporting documentation using a 3-way match process.
• Verify invoice accuracy, including pricing, quantities, and terms, before posting.
• Enter and post invoices into the accounting system and ensure transactions are coded correctly.
• Review vendor statements regularly to identify discrepancies, missing invoices, or past-due items.
• Research and resolve discrepancies between invoices, purchase orders, and vendor statements.
• Follow up on missing invoices or approvals to ensure payments are processed on time.
• Maintain accurate and up-to-date vendor records within the ERP system.
• Sort, scan, and route invoices and related documentation for electronic storage and workflow.
• Support mailroom and administrative tasks related to accounts payable, including sorting and distributing mail.
• Use Microsoft Excel spreadsheets to track, analyze, and reconcile accounts payable data.
• Collaborate with internal stakeholders to resolve invoice and payment issues efficiently.
• Adhere to established accounts payable policies, procedures, and internal controls.

Essential Skills

• 2+ years of invoicing experience.
• 2+ years of experience reviewing vendor statements.
• 2+ years of experience matching invoices to purchase orders using a 3-way match process.
• Hands-on experience in accounts payable operations.
• Ability to process invoices accurately and efficiently.
• Proficiency working within spreadsheets in Microsoft Excel.
• Proficiency using a large-scale ERP system such as SAP, Oracle, Workday, Net Suite, Infor, M365, or SAGE.
• Ability to review and reconcile vendor statements.
• Strong attention to detail and accuracy in data entry and documentation.
• Ability to perform sorting, scanning, and posting of invoices.
• Basic proficiency with Microsoft Office applications.
• Organizational skills to handle mailroom and administrative clerical tasks.

Additional Skills & Qualifications

• Experience with large-scale ERP platforms such as SAP, Oracle, Workday, Net Suite, Infor, M365, or SAGE.
• Experience with scanning and electronic document management for invoices.
• Familiarity with administrative and mail service processes supporting finance functions.
• Strong communication skills to work effectively with vendors and internal teams.
• Commitment to supporting a culture focused on innovation, sustainability, and continuous improvement.
• Interest in contributing to a company with a strong legacy, competitive benefits, and community impact.

Work Environment

This role is fully on-site and follows a standard full-time schedule, typically around 8:00 a.m. to 5:00 p.m., with some flexibility for earlier start times as needed.

Job Type & Location

This is a Contract position based out of Carlisle, PA.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)