Accounts Payable Clerk - Entry Level

Accounts Payable Clerk

The Accounts Payable Clerk supports the day-to-day accounts payable function by accurately receiving, reviewing, posting, and processing vendor invoices. This role ensures that invoices are properly matched to purchase orders and supporting documentation, verifies invoice accuracy, and maintains precise records in a large-scale ERP system. The Accounts Payable Clerk also reviews vendor statements, researches and resolves discrepancies, follows up on missing invoices or approvals, and helps maintain organized and up-to-date vendor records, contributing to a smooth and reliable financial operation.

• Receive, sort, and scan incoming vendor invoices and related documentation.
• Review invoices for accuracy, completeness, and proper authorization before processing.
• Perform 3-way match of invoices to purchase orders and receiving documents to ensure correct quantities, pricing, and terms.
• Post and process invoices in the accounting system and large-scale ERP platform in a timely and accurate manner.
• Review vendor statements regularly to identify missing or outstanding invoices and reconcile accounts.
• Research and resolve discrepancies between invoices, purchase orders, receipts, and vendor statements.
• Follow up on missing invoices, approvals, or supporting documentation to ensure prompt payment and accurate records.
• Maintain accurate and up-to-date vendor records, including contact information and account details.
• Work within Excel spreadsheets to track, analyze, and reconcile accounts payable data as needed.
• Handle general administrative and clerical tasks related to accounts payable, including mail service, scanning, and document organization.
• Support the broader accounts payable and accounting team with invoice processing, data entry, and administrative support.
• Contribute to efficient mailroom and document flow processes to support timely invoice handling and posting.

• Minimum of 2+ years of invoicing experience in an accounts payable environment.
• Minimum of 2+ years of experience reviewing vendor statements and reconciling accounts.
• Minimum of 2+ years of experience matching invoices to purchase orders using a 3-way match process.
• Hands-on experience in accounts payable operations, including invoice processing and payment preparation.
• Ability to work confidently within spreadsheets in Microsoft Excel for tracking and reconciling data.
• Proficiency using a large-scale ERP system such as SAP, Oracle, Workday, Net Suite, Infor, M365, or SAGE.
• Strong attention to detail and accuracy when reviewing and entering financial data.
• Solid organizational skills with the ability to handle sorting, scanning, mail service, and document management.
• Competence with Microsoft Office tools for daily administrative and clerical tasks.
• Ability to manage multiple invoices and vendor accounts while meeting deadlines.

• Experience with specific ERP platforms such as SAP, Oracle, Workday, Net Suite, Infor, M365, or SAGE is highly valued.
• Background in scanning and posting invoices within an electronic document management or ERP environment.
• Experience in mailroom or administrative clerical support related to financial operations.
• Strong communication skills for interacting with internal stakeholders and vendors to resolve issues.
• Interest in contributing to an organization that values innovation, sustainability, and employee development.
• Ability to adapt to established processes while seeking ways to improve efficiency and accuracy.

This position is fully on-site, providing a structured office environment with regular interaction with the accounting and administrative teams. Typical work hours are 8:00 a.m. to 5:00 p.m., with some flexibility for an earlier start time if needed. The role involves frequent use of large-scale ERP systems and Microsoft Office, particularly Excel, as well as scanning equipment and mailroom services to handle invoices and documentation.

The work setting supports professional growth, emphasizes accuracy and reliability in financial processes, and is part of a culture that values innovation, sustainability, employee development, competitive benefits, and a strong commitment to excellence and community impact.

This is a Contract position based out of Carlisle, PA.

The pay range for this position is $20.00 - $23.00/hr individual compensation offered for this position within this range will depend on many factors,…