Accounts Assistant

Job Title:

Accounts Assistant

Reports to:

Finance Business Partner

Location:

Carlisle

We are one of the UK’s most recognised architectural hardware brands, synonymous with architectural ironmongers, builders’ merchants, and major DIY retailers since 1986.

Located in Cumbria, home of the English Lake District, we operate a next day service, nationwide and beyond. We are passionate about our products, people, and customers.

Part of the ASSA ABLOY group, the global leader in access solutions.

The Accounts Assistant will process, record, reconcile and report on financial transactions and provide assistance across the entire finance function. They will be responsible for the management of customer rebates, bank reconciliations, analyses of employee expenses, credit cards and supporting the Management Accountant. This extends to management of the purchase ledger, ensuring purchase invoices are reported accurately and payments are processed in a timely manner.

• Issuing the daily sales report, providing management with insightful commentary on key highlights and trends.
• Performing weekly bank reconciliations and weekly net debt reporting, investigating anomalies.
• Managing the customer rebate records, including month end provision calculations and reconciliations, uploading turnover data into customer portals, processing payments in line with agreements and posting provisions and payments into Sage 200.
• Processing and accounting for employee expenses, including credit cards, plus accurate recording and handling of business and private mileage, using the Rydoo application and adhering to company policy.
• Issuing monthly intercompany statements and overseeing the reconciliation of these to group companies via the Netting function. Also being responsible for the upload of information to the group ICT module at month end.
• Processing purchase ledger, banking and nominal transactions on the Sage 200 system. Analysing purchases by expense type (coding invoices) and accounting for the correct treatment of VAT.
• Obtaining purchase invoice authorisation in adherence to the purchase order process and delegated authority matrix within the company and managing the Unauthorised Invoices.
• Maintaining the Purchase Order module on Sage 200, carrying out housekeeping thereon and providing training to Purchase Order users. Highlighting discrepancies between PO and purchase invoice and keeping budget holders accountable.
• Performing supplier payment runs twice monthly, in accordance with supplier terms and in line with company procedures.
• Requesting statements, reconciling supplier accounts, resolving differences and supplier queries promptly.
• Responsible for maintaining accurate master data throughout the purchase ledger with strict attention to latest banking information for suppliers, whilst providing assistance to the same on the sales ledger.
• Managing the Accounts Payable, the Accounts Payable Purchasing and the Rebates inboxes.
  Providing support and cover to the Credit Control function, upon request from the Credit Control Manager and/or Senior AR Controller and providing holiday cover to the finance team .
• Assisting with internal and external audit requests and completing Office for National Statistics surveys.
• Any other duties as reasonably requested by the Management Accountant and Finance Business Partner which fall within the role’s responsibilities including assisting in the implementation of future changes to current processes.

• Strong attention to detail with the ability to work productively, accurately, efficiently & effectively with initiative and drive.
• Demonstrable and effective time management skills, a ble to multi-task and work in a fast-paced environment, managing multiple priorities and deadlines
• Able to work within agreed frameworks and levels of authority whilst looking for ways to continually improve processes.
• Strong communication, both written and verbal, and strong administrative and IT skills such as MS Office applications - Outlook, Excel & Word.
• Must be a team player but also able to work with independence.

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