Medical Staffing Coordinator

The purpose of the post is to lead rostering for Urgent & Emergency Care within NCIC, co-ordinating medical staffing and associated rotas for the Urgent & Emergency Care medical teams across both Acute Hospital sites. Key aspects of this post include:

• Coordination of short notice cover
• Coordination of rota gaps and forward planning
• Coordination and communication of medical rotas
• Monitoring of safe staffing compliance
• Monitoring and processing of annual leave and sick leave
• Coordination of sickness processing and escalating in line with the Trust's Attendance Management Policy
• Monitoring of compliance with Junior Doctors Contract (2016), The SAS Doctors Contract (2008) and the Consultant Contract (2003), plus the Working Time Regulations and all relevant policies and procedures
• Preparation of management reports as required, Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

We are looking to recruit a motivated, conscientious and flexible individual to lead the coordination of medical staffing across the Urgent & Emergency Care Collaborative, enabling the delivery of quality rotas that are safe, cost-effective, efficient and fair.

Working as the Senior Medical Staffing Coordinator, the post holder will work closely with the Collaborative Managers and clincians responsible for medical staffing. Key stakeholders will also include Medical Workforce, Agency Team, People Services, Medical Job Planning team and medical staff, in order to coordinate staffing operationally. Applicants must have excellent administrative, customer service, database and Excel skills and an ability to pay particular attention to detail.

Travel between sites will be required. This is a permanent post working 37.5 hours per week.,

• 5 GCSE grade C or above in English and Maths or equivalent
• NVQ Level 4 in Business Administration or equivalent
• Advanced keyboard skills, Essential IT skills (EITS) or equivalent
• ILM Level 3 in Management or equivalent, Previous experience of undertaking administrative tasks
• Problem solving for area of work
• Experience of working with medical staff
• Project Co-ordination
• Minute taking/committee servicing, Management of staff
• Experience with in NHS, Medical or other educational environments, Continuing professional development with portfolio
• Knowledge of Medical Education
• Microsoft office package including Excel Equality issues, Knowledge of Medical Staff structures
• Knowledge of Health Education England (HEE)/General Medical Council (GMC), Effective communication and interpersonal skills including; persuasive, motivational, negotiating and empathetic skills
• Proven customer service skills
• High level of accuracy
• Ability to prioritise own workload
• Ability to meet tight deadlines
• Ability to work without close supervision
• Well-developed interpersonal skills
• Enthusiastic and highly motivated
• Ability to work as part of a team
• Ability to work on own initiative
• Ability to deal with high pressure situations, Presentation skills, Ability to travel independently across Cumbria.

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

This post is subject to the Rehabilitation of Offenders Act…