Accounts Receivable Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Carlsbad, CA, US

Salary Range: $27.00 To $29.00 Hourly

TITLE: Accounts Receivable Specialist
DIVISION: Good Source Solutions
DEPARTMENT: Finance & Accounting
REPORTS TO: Controller
FLSA CLASSIFICATION: Non-Exempt / Hourly
LOCATION: Carlsbad, CA
WORK SCHEDULE: Full-Time | Onsite

Good Source Solutions is a growing manufacturer and distributor of food products, dedicated to delivering cost-effective products and innovative solutions to our customers and vendors. Our success is built on teamwork, problem-solving, accountability, and respectful collaboration. We are committed to creating a positive work environment where teammates can contribute, grow, and make a meaningful impact.

Good Source Solutions is seeking a detail-oriented and highly organized Accounts Receivable Specialist to join our Finance & Accounting team in Carlsbad, CA.

This position plays a critical role in supporting the company's financial operations by managing daily cash applications, customer collections, payment discrepancies, credit evaluations, and accounts receivable reporting. The ideal candidate will possess strong analytical and problem-solving skills, advanced Excel proficiency, and the ability to collaborate effectively with internal departments and external customers.

This role requires accuracy, efficiency, and a proactive approach to maintaining healthy accounts receivable balances and resolving customer account discrepancies.

Accounts Receivable & Cash Applications

Accurately process and post daily cash receipts to customer accounts in a timely manner.

Process customer credit card payments and ensure proper application of funds.

Review, research, and resolve customer short payments, deductions, and payment discrepancies.

Maintain accurate customer account records, invoices, and supporting documentation.

Generate and distribute weekly and monthly customer statements.

Support customer and vendor rebate administration, including tracking and reconciliation.

Collections & Customer Account Management

Monitor outstanding accounts receivable balances and assist with collection efforts.

Communicate with customers to resolve billing disputes, payment discrepancies, and overdue balances.

Partner with the Sales team to investigate deductions and prepare Problem Order Forms (POFs).

Perform customer credit evaluations for new and existing accounts.

Review and approve sales order quotes in accordance with established credit and approval procedures.

Build positive working relationships with customers while supporting timely payment collection.

Accounting Support & Reporting

Assist with accounts receivable reconciliations and maintain accurate financial records.

Support interim and year-end audit requests by preparing documentation and reports.

Identify opportunities to improve accounts receivable processes, accuracy, and efficiency.

Collaborate with Finance, Sales, and other departments to resolve account-related issues.

Assist with additional accounting projects and departmental responsibilities as assigned.

Minimum of 2+ years of accounts receivable or related accounting experience
.

Strong understanding of accounts receivable processes, cash applications, collections, and general accounting practices.

Advanced Microsoft Excel proficiency, including pivot tables, lookup functions, and financial data analysis.

Experience working with ERP or accounting software;
Microsoft Dynamics NAV (Navision) preferred
.

Excellent data entry skills with a high level of accuracy and attention to detail.

Strong analytical, organizational, and problem-solving abilities.

Excellent verbal and written communication skills.

Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.

Strong interpersonal skills with the ability to collaborate across departments and organizational levels.

Ability to maintain confidentiality when handling sensitive financial and customer information.

Self-motivated, dependable, and committed to continuous improvement.

Accountability & Integrity: Demonstrates sound judgment, professionalism, and ownership of responsibilities.

Attention to Detail: Maintains accuracy and consistency in financial transactions and reporting.

Analytical…