Accounts Payable Specialist Carlsbad, CA | Robert Half

Accounts Payable Specialist

Robert Half is hiring an Accounts Payable Specialist to support a growing hospitality group with multiple locations throughout Southern California. This opportunity is ideal for someone who enjoys managing detailed financial transactions, working with a wide range of vendors, and keeping expenses organized across several operating locations.

The right candidate will be comfortable juggling competing deadlines, researching invoice discrepancies, and partnering with operations managers to ensure invoices are coded correctly and paid on time. Experience with multi-entity accounting, high-volume AP, or restaurant and hospitality vendors is a plus.

• Manage full-cycle accounts payable for multiple business locations and entities.
• Review, code, and process invoices for food suppliers, equipment, utilities, maintenance, and other operating expenses.
• Match invoices to purchase orders, delivery receipts, and appropriate approvals.
• Reconcile vendor statements and investigate pricing differences, duplicate invoices, and missing credits.
• Process weekly ACH payments, check runs, and other approved disbursements.
• Review corporate card transactions and employee expense reimbursements.
• Allocate expenses to the correct location, department, and general ledger account.
• Communicate with vendors and location managers regarding invoice status and outstanding approvals.
• Assist with month-end close, AP accruals, and expense reporting.
• Maintain accurate vendor records and organized documentation for audits.