Onsite Community Administrator; SDCA

Position: Onsite Community Administrator (SDCA2025)

Onsite Community Administrator (SDCA
2025)

Join Real Manage as an Onsite Community Administrator.

Base Pay: $24.00/hr – $28.00/hr

Company Overview

Real Manage is a national community‑management firm recognized on the Inc. 5000 list and has earned Great Place to Work® certification. We serve HOA, condominium, and community clients across 16 states plus Washington DC and deliver cloud‑based technology solutions for property operations.

Responsibilities Facility Management

• Assist hiring and management of facility staff; maintain staff schedules.
• Manage facility maintenance by working with vendors, reporting problems, and creating/updating work orders.
• Process requests to reserve the recreation room/patio.
• Support bids for facility improvements or repairs.
• Post payments to homeowner accounts.
• Respond to alarm calls or emergencies involving the onsite property.
• Conduct weekly inspections of all facilities and parks.
• Assist with monthly home inspections, send follow‑up letters.
• Maintain key‑FOB and Bluetooth entry system and distribute keys.
• Maintain RV lot log, applications, and waiting list.
• Update community bulletin board with social events and association information.
• Collaborate with the Community Manager to address facility needs or raise issues to the Board.

Event Planning

• Support the Social Committee in planning, coordinating, and executing community events.
• Help establish new vendors for the Association and ensure proper paperwork.
• Work with the Committee Chair, vendors, and accounts payable to secure timely payments.
• Attend Social Committee meetings and take accurate minutes.
• Provide feedback to the Board on events’ effectiveness.
• Suggest creative ideas for new events.

Communication

• Write the monthly newsletter and manage the advertising page.
• Write and upload articles; update content for the community website.
• Maintain community calendars.
• Distribute regular email updates and written communication to residents.

Architectural

• Work with homeowners and the Master Architectural Committee (MAC) on proposed exterior projects.
• Review architectural applications and Notice of Completion to ensure completion.
• Coordinate with homeowners and the MAC to meet required time frames.
• Prepare and attend monthly MAC meetings.
• Draft MAC meeting minutes.
• Issue decision letters to homeowners conveying MAC’s final decision.

Homeowner Interaction

• Support community committees, clubs, and organizations.
• Respond to homeowner requests and questions.
• Collaborate with the management office on any service requests from homeowners.

General Management / Association Support

• Attend HOA meetings and provide oral or written reports to the Board of Directors.
• Manage registered users and homeowner content on the community website.
• Upload documents, files, and photos to the website.
• Coordinate mail and weekly check delivery to the Carlsbad office for the company courier.

Qualifications

• Flexible schedule to work evenings and weekends as needed.
• Physical ability to lift and carry boxes of event supplies.
• Strong oral and written communication skills.
• Proficiency with computers and common software.
• Ability to work independently with little supervision.
• Good problem‑solving skills.

Seniority level

Entry level

Employment type

Full‑time

Job function

Other, Information Technology, and Management

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