Lead Payroll Technician

Overview

This is an open recruitment to establish an eligibility list for the current vacancy and any vacancies which may occur within a period of one year, or until the eligibility list is depleted. Positions in this classification typically work 8 hours per day, 7:30 am - 4:30 pm, 12 months per year. The recruitment process will consist of a training and experience examination and a structured interview.

Under the direction of the Director-Fiscal Services, oversee and participate in a variety of technical payroll accounting activities to assure District employees are paid in an accurate and timely manner; prepare, process, maintain and assure accuracy of a variety of employee payroll and benefits information, forms, documents, records and reports; train and provide work direction and guidance to assigned personnel.

The Lead Payroll Technician serves as a lead in the payroll office and provide training and work direction to subordinate payroll personnel. The Payroll Technician classification performs a variety of technical accounting and record-keeping duties in support of District payroll functions.

• Oversee and participate in a variety of technical payroll accounting activities to assure District employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; calculate a variety of payroll-related data.
• Lead and participate in the processing of hourly and salaried payroll; receive and audit employee timesheets and related documents; input, code and adjust time sheet information including deductions and contributions in an assigned computer system.
• Establish and maintain detailed permanent payroll records for District personnel; process, input and update a variety of data including pay rates, deductions, benefits, work sites, contributions, tax with holdings, position changes, vacation and sick leave, employee status and other information.
• Serve as a technical resource to employees concerning employee benefits and payroll functions; respond to inquiries and provide technical information concerning related deductions, taxes, paychecks, contributions, forms, transactions, requirements, practices, policies and procedures.
• Train and provide work direction and guidance to designated personnel; assign employee duties and review work for accuracy, completeness and compliance with established standards and procedures; provide input concerning employee evaluations as requested.
• Receive, process and prepare insurance billings for payment; issue, distribute and verify accuracy of insurance vendor payments; compare and reconcile insurance billings with benefits records and reports and audit for accuracy; identify discrepancies and make adjustments as appropriate.
• Research, compile, prepare and revise payroll and benefits data; prepare and maintain a variety of financial and statistical records, statements and reports related to payroll, benefits, employees, vendors, income, payments and assigned activities.
• Enroll, add and delete employees to and from various benefit plans; compile, assemble and disseminate enrollment packets and benefits options notifications; prepare, distribute, collect, review, prepare, process and evaluate employee benefits forms and applications; process benefit adjustments.
• Input, code and update a variety of financial and statistical data in an assigned computer system; establish and maintain various automated records and files; initiate queries, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
• Compile, calculate and reconcile billings for medical, dental, vision and other benefits for active and retired employees; collect, process and follow up on active, former and retired employee insurance payments; prepare and distribute deposits.
• Balance, audit, reconcile and adjust various payroll and benefits funds and accounts; compare and reconcile forms, statements, records, reports and other financial documents; identify, investigate and resolve financial issues, errors and discrepancies.
• Communicate with District personnel and outside agencies to exchange information and resolve issues or concerns; verify employment for outside agencies as requested.
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
• Process and update employee records with direct deposit information as requested; process special payroll and benefits transactions such as corrections, changes, adjustments, reimbursements and retroactive payments as needed.
• Other duties as assigned.

• Principles and techniques involved in payroll preparation and processing.
• Methods, procedures and terminology used in technical accounting work.
• Financial and statistical record-keeping techniques.
• Employee benefit packages and insurance programs.
• Preparation of financial statements and comprehensive…