Regional Paralegal Supervisor – West Coast

Description

The Regional Paralegal Supervisor for the West Coast supports the Paralegal Manager in overseeing the daily operations of the firm’s paralegal teams across California, Nevada and Arizona. This role coordinates multi-state workflow, supports staff development, ensures quality and regulatory compliance across jurisdictions, and assists with the implementation of firm policies and procedures consistently across the region.

The Regional Paralegal Supervisor for the West Coast acts as a liaison between paralegals and attorneys, and provides ongoing supervision, guidance, and operational leadership as needed to support firm objectives.

• Coordinate with Practice Group Management department in assigning and tracking paralegal workloads across multiple offices and jurisdictions, exercising discretion to balance capacity, deadlines, and business needs.
• Serve as a point of contact for paralegal operational questions and operational issue resolution.
• Provide substantive input on paralegal performance and contribute to performance evaluations.
• Monitor attendance and review and approve time sheets and time entry, ensuring consistency and alignment with firm policies governing billable and non-billable work.

• Assist with onboarding, orientation, and training of new paralegals, utilizing multiple training methods including in-person instruction, digital assignments, and assessments.
• In collaboration with the Firm-Wide Trainer, assist in developing continuing education initiative focused on legal skills, procedural updates, and best practices, and track training progress.
• Assist in ensuring training materials and programs align with state‑specific court rules, filing requirements, and paralegal regulations in California, Nevada and Arizona.

• Monitor deadlines and workflows to support timely completion of tasks and filings across jurisdictions.
• Collaborate with attorneys and paralegals to facilitate case progress and resolve workflow challenges.
• Exercise discretion to step in during high‑volume periods or complex matters to ensure continuity of service.

• Conduct spot checks or reviews of paralegal work for accuracy, quality, and compliance with firm standards and applicable court and administrative rules.
• Assist in maintaining and updating standard operating procedures and best practices documentation across regional offices.
• Monitor updates related to paralegal regulations, court rules, and administrative requirements, and, at the direction of the Paralegal Manager, communicate relevant updates to the department.

• Coordinate with firm departments to develop and implement process improvements that enhance efficiency and support department and firm initiatives.
• Gather data and assist in generating regional and state‑specific reports on paralegal productivity, utilization, and workload trends.

• Assist in maintaining departmental schedules, calendars, and records.
• Support compliance with timekeeping, billing, and operational policies for the regional paralegal team.

• Bachelor’s degree preferred.
• 7+ years of paralegal experience in civil litigation.
• 2+ years of supervisory, leadership, or mentoring experience.
• Demonstrated knowledge of federal and state court rules procedures, including experience working across multiple jurisdictions.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, exercise independent judgment, and meet deadlines with attention to detail.
• Proficiency in Microsoft Word, Adobe, Excel, Outlook, and legal document management and practice management systems.
• (California only) Paralegal certificate from an ABA program or attestation in compliance with California requirements.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without…