Executive Administrator

Work Schedule:

5 days on / 2 days off (40 hours per week)

Contract Duration: 1-year contract

The Executive Administrator II provides high‑level administrative and operational support to executive and senior leadership. This role requires exceptional professionalism, discretion, and the ability to manage multiple priorities independently. The Executive Administrator acts as a key liaison across departments, represents executive leadership with internal and external stakeholders, and contributes to projects that support organizational efficiency and effectiveness.

This position is classified as a Level 4 Administrative Assistant and requires minimal supervision. The role is primarily focused on creating, developing, and leading administrative processes rather than routine maintenance.

• Provide comprehensive administrative support to executive and senior‑level leaders
• Manage and screen incoming calls, emails, and correspondence
• Coordinate complex calendars, schedule meetings, and manage competing priorities
• Arrange domestic and international travel, meetings, and events
• Prepare professional correspondence, presentations, reports, and financial data
• Maintain and handle confidential and sensitive information with discretion
• Interface with internal departments and external partners on behalf of executive leadership
• Lead administrative projects and process improvements
• Train, mentor, and support other administrative and office staff
• Perform additional administrative duties as required

• Excellent verbal and written communication skills
• Advanced proficiency in MS Office (Word, Excel, PowerPoint) and email systems
• Strong typing and dictation skills
• Proven ability to multitask, prioritize, and work independently
• Strong administrative coordination and organizational skills
• Customer service–oriented mindset with a high level of professionalism
• Experience handling confidential and sensitive information
• Demonstrated ability to manage, train, and mentor office staff
• High attention to detail and accuracy
• Strong judgment and discretion
• Ability to lead initiatives and manage projects
• Proactive problem‑solving skills
• Professional presence and executive‑level communication

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Contract
• Job function:
  Administrative
• Industries:
  Staffing and Recruiting and Oil and Gas

Location:

Carlsbad, NM

Salary: $87,218.95 - $