Administrative Assistant

Rugged Trade is a local work wear store focused on serving the hard-working communities of Eastern New Mexico. We are a rapidly growing, family-owned company and are looking for a part-time administrative assistant to work in our finance department at our Carlsbad location. Our ideal candidate will be a self-motivated, detail-oriented, and organized individual with previous administrative assistant experience.

Essential

Responsibilities Include:

General Administrative Duties

• Data entry

• Picking up mail from the post office
• Sorting and scanning documents
• Filing mail and documents
• Making bank deposits
• Answering phones

Accounts Receivable Duties

• Send invoice statements via email
• Submit invoices in Open Invoice and Ariba
• Update internal databases, platforms, and spreadsheets
• Review daily invoices and vouchers for accuracy and report issues to accounting manager
• Maintain daily mailing and billing paperwork

Skills and

Qualifications:

• Minimum of 2 years experience as an administrative assistant is required.
• Experience in accounts receivable is preferred.
• Must possess strong attention to detail and time management skills.
• Must be proficient with Microsoft 365 programs.
• Ability to communicate clearly and professionally in person, by phone, and in writing.