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Office Administrator/ Coordinator Virtual Assistant/ Remote Admin Executive Admin/ Personal Assistant Business Administration

PersonalExecutive Assistant

Job in Carlsbad, Eddy County, New Mexico, 92002, USA
Listing for: Professional Staffing Ventures
Full Time position
Listed on 2026-10-06
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant, Business Administration
Salary/Wage Range or Industry Benchmark: 65000 - 90000 USD Yearly USD 65000.00 90000.00 YEAR
Job Description & How to Apply Below

Job Description

Job Description

We are seeking a Personal/Executive Assistant professional with a passion and desire to support C-Level.

This position is 100% in office.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Work and conduct errands across office and personal estate environments
  • Manage estate calendars and appointments
  • Oversee and coordinate general office administrative functions
  • Proven experience booking and arranging both domestic and international travel (personal and professional)
  • Plan and manage travel itineraries (i.e. private jets, accomodations, and ground transportation)
  • Assist in organizing and coordinating personal events
  • Compose and prepare internal and external correspondences - mail, phone and email while keeping executives informed of ongoing activities. status and changes.
  • Creating and updating budgets
  • Prepares agendas and meeting minutes
  • Planning of meetings and conferences to include invites, scheduled catering and coordinating luncheons.
  • Work with multiple departments, communicating and interacting with various levels of staff

    • Education/

    Experience:

    • Minimum 3-5 years Personal/Executive Administrative experience
    • Must be a self starter, demonstrated ability to take charge with little to no direction
    • Must be reliable and punctual
    • Must be able to work in a fast pace environment with the ability to handle priorities under pressure
    • Excellent verbal and written communication skills
    • Experience with Quick Books a plus
    • Team player

    Full time non-exempt position, offering medical and dental benefits. Growth opportunity!

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