Business Support Administrator

Contract | Civic Recruitment Limited | United Kingdom

Posted On 09/07/2026

City Carmarthen

Province Carmarthenshire (Sir Gaerfyrddin GB-GFY)

Postal Code SA31

3 months contract with a Local Authority

Job Title:
Business Support Administrator

To administer and manage the Authority’s Corporate Credit Card programme, ensuring all transactions comply with Financial Procedure Rules, procurement regulations, VAT legislation, and relevant internal controls.

The role is responsible for monitoring expenditure, challenging inappropriate or non‑compliant spending, promoting value for money, and acting as the primary point of contact for internal stakeholders, suppliers, and financial institutions regarding corporate credit card activities. The post holder will contribute to effective financial governance, fraud prevention, and the continuous improvement of administrative and procurement processes.

• Manage all activities associated with the Authority’s Corporate Credit Card facility.
• Process credit card applications and requests in accordance with approved financial procedures and authorised signatory requirements.
• Ensure all credit card expenditure complies with financial regulations, procurement policies, and VAT legislation.
• Monitor credit card transactions and maintain accurate financial records.

• Verify that transactions are allocated to the correct financial codes accurately and within required deadlines.
• Ensure valid VAT invoices are obtained to facilitate VAT recovery where applicable.
• Challenge expenditure requests where necessary and ensure spending represents value for money.
• Support the Authority in reducing unnecessary expenditure through effective financial scrutiny.

• Provide advice, guidance, and support to staff, schools, day centres, and other service areas on appropriate use of corporate credit cards.
• Respond promptly to queries from internal customers, suppliers, and banking institutions.
• Maintain positive working relationships with senior managers, elected members, and external organisations.

• Act as the principal point of contact for corporate credit card fraud issues.
• Liaise directly with suppliers and financial institutions to resolve disputed transactions and recover cancelled payments.
• Assist in identifying and implementing controls that minimise financial risk and fraud.

• Develop and maintain effective systems, procedures, and documentation for credit card administration.
• Research and implement improved ways of working, including paperless transaction processes and alternative procurement methods.
• Identify opportunities to enhance efficiency, compliance, and service delivery.

• Raise requisitions, process purchase orders, and perform invoice checking through the P2P system.
• Resolve financial and procurement‑related queries in line with financial regulations.
• Support accommodation and travel procurement activities, ensuring best value outcomes.

• Provide cover for the Personal Assistant to the Director of Corporate Services when required.
• Support the Director’s Office through administrative duties, including minute‑taking and meeting support.
• Undertake additional duties appropriate to the grade and responsibilities of the role.

• Experience working within a finance, accounting, accounts payable, or financial administration environment.
• Experience processing financial transactions and maintaining accurate records.
• Experience dealing with internal customers and external suppliers.
• Experience working within deadlines in a fast‑paced and demanding environment.
• Experience with in a Public Sector or Local Government environment.
• Experience administering purchasing cards, corporate credit cards, or procurement processes.
• Experience using financial management or Purchase‑to‑Pay (P2P) systems.

• Mathematics
• A qualification in Finance, Accounting, Business Administration, or a related discipline.
• Relevant professional training in…