Staff Accountant and Construction Administrator

Staff Accountant and Construction Administrator Primary Function

The Staff Accountant and Construction Administrator will play a critical role in managing the day-to-day accounting functions for Old Town. This position is responsible for assisting in accurate project cost accounting, accounts payable, reconciliations, recording transactions in general ledger and maintaining organization and accuracy of the financial systems. The ideal candidate will have strong experience in construction and development accounting, excellent communication skills, and the ability to collaborate across departments.

Old Town is a vertically integrated real estate development firm based in Carmel, Indiana, with a mission to create meaningful places that enhance the lives of those who live, work, and play in them. Through our development, construction, and investment operations, we bring a holistic, community‑focused approach to every project. Our portfolio includes mixed‑use neighborhoods, residential communities, and commercial properties that reflect our values of gratitude, ownership, perseverance, adaptability and innovation.

• Assist/help manage daily accounting operations across multiple entities, including accounts payable, accounts receivable, general ledger, and job costing
• Maintain accurate job cost records and ensure proper allocation of construction and development expenses
• Assist in month‑end and year‑end close processes, including journal entries, reconciliations, and financial statement preparation
• Assist with project management accounting functions for the commercial construction company
• Lead and manage job cost meetings
• Contribute to process improvements and implementation of financial systems

This position reports to the Controller and is an in‑office role in Carmel, IN.

• Associate’s degree in accounting, Finance, or related field
• 2–3 years of accounting experience
• Public accounting experience or prior experience in real estate and/or construction accounting is strongly preferred
• Strong understanding of project‑based accounting, job costing, WIP schedules, and construction billing practices
• Proficiency in accounting software (e.g., Sage 300/Timberline, Quick Books, or other construction‑specific ERP systems)
• Excellent organizational, analytical, and interpersonal skills
• Ability to work independently and collaboratively in a fast‑paced, entrepreneurial environment

• Experience with subcontractor compliance, retainage accounting, and lien waiver processes
• Knowledge of Indiana‑specific construction and development regulations

This job description has been designed to indicate the general nature and level of work performed by the Employee in the Staff Accountant and Construction Administrator role at Old Town. While managing the day‑to‑day accounting functions, assisting in accurate project cost accounting, financial reporting, and ensuring compliance with internal controls and industry standards, this description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of the Employee assigned to the role.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Accounting/Auditing and Finance
• Industries:
  Construction