Accounts Payable Clerk

Description

Accounts Payable Clerk

Carmel, IN

Cityscape Residential is a multifamily real estate development, construction, and property management firm with its heart planted firmly in the Midwest. With people as our top priority, we continually pursue excellence through innovation, continuous collaboration, and successful execution. We are ONE team that supports and encourages one another, communicating with respect, honesty, transparency, exchanging of ideas, and continuous feedback. Commitment to our employees, investors, and the communities we serve is truly what makes us great!

We are an Equal Opportunity Employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status.

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices, expense reimbursements, and payments. This role supports the accounting team by ensuring compliance with company policies, maintaining organized financial records, and providing excellent internal and external customer service. The AP Clerk works closely with project teams, vendors, and accounting staff to resolve discrepancies and support month-end close activities.

Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

• Receive, review, and process vendor invoices for accuracy, proper coding, and required approvals.
• Match invoices to purchase orders and receiving documentation, as applicable.
• Enter invoices into the accounting system in a timely and accurate manner.
• Process weekly/bi-weekly check runs, ACH, and wire payments.
• Maintain vendor records, including W-9s and payment information.
• Respond to vendor inquiries and resolve invoice or payment discrepancies.
• Reconcile vendor statements and follow up on outstanding issues.
• Ensure compliance with internal controls, approval workflows, and documentation requirements.
• Assist with 1099 tracking and reporting, as needed.
• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end close activities related to AP.
• Prepare reports related to payables, aging, and cash requirements.
• Coordinate with project/accounting teams to ensure correct cost allocation.
• Maintain organized digital and physical AP files.
• Support audits by providing the requested documentation.
• Perform other accounting or administrative duties as assigned.

• 1 to 3 years of experience in accounts payable or general accounting experience
• Proficient in Microsoft Office Suite, specifically Excel
• Strong attention to detail and accuracy
• Basic understanding of accounting principles
• Ability to manage multiple priorities and meet deadlines
• Excellent interpersonal and communication skills, both verbal and written
• Ability to maintain confidential and meticulous records
• Experience with Vista software, preferred

• Ability to work in a corporate office setting
• Physical demands for the position include walking, climbing stairs, sitting, or standing for long periods of time, and occasionally lifting up to 50lbs.

$19 to $21/hour with annual bonus potential!