Proposal Writer - Part Time

We pride ourselves on a high-trust, high-accountability environment where we lift each other up. When you join Singota, you are a part of a team that respects, supports, and values its people. We celebrate wins together, brainstorm solutions together, and genuinely enjoy the work we do. The result? A team that’s not just efficient, but also passionate, dedicated, and fun to work with.

Job Title:
Proposal Writer 1 - Part Time

Department:
Business Development

Location:
Bloomington, IN (Remote)

Position Type:
Part-time, 20 hours/week, 1st shift, Exempt

General Description:

Actively participates in the Client Services and Business Development functions for the company including:

1. Responsible for writing, revising, renewing, and preparing client ready project plans, amendment versions, budgetary estimates, project timelines, supporting information and proposals for all Singota service lines.

a. Interacts with Business Development (BD) team and Client Services (CS) team to meet Requests for Proposals (RFPs).

b. Coordinate with Senior Proposal Writer to schedule Subject Matter Expert (SME) meetings for RFP reviews as requested.

c. Responsible for working with key stakeholders (SMEs, Project Managers, etc.) to clearly define project scope, strategy, resource requirements, timelines, deliverables and pricing.

d. Preparation of detailed project proposals, including supporting materials such as cost workbooks and high-level Gantt charts.

e. Ensures proper spelling, grammar, punctuation, sentence structure, accuracy of information presented, document formatting and dating, confidentiality, professional presentation, confidentiality, consistency, completeness and accuracy of all aspects of the documents prepared.

f. Assist Senior Proposal Writer with tracking status of all Project Plans in process and circulates for review.

2. Identify and compile all necessary requirements and details required to compile project plans and proposals.

3. Continuously learns about the various key inputs to projects and proposals, and based on the knowledge gained, reduces the dependence on Senior Proposal Writer for Project Plan efforts.

4. Ensures that proposals are complete, on time, accurate and fit within company guidelines and capabilities.

5. Develop and maintain current and thorough understanding of company capabilities, service offerings, current and prospect projects, and strategic goals.

6. Maintains accurate and complete contract templates, questionnaires, and client files with various versions, supporting documentation.

7. Provide regular communications and written reporting on performance to Supervisor.

8. Comply with quality and safety management systems including requirements for documentation, training, system use, SOPs, processes and procedures.

9. General support required of a company where everyone is expected to perform multiple tasks both inside and outside their department to meet the needs of the business. Examples such as but not limited to may include being a backup for business development staff, business travel, and marketing support.

Skills and Physical Activity Requirements:

• Customer service oriented
• Positive attitude and good judgment – reflective of company values
• Excellent computer skills – specifically Word and Excel
• Excellent communication skills – oral and written
• Trustworthiness and personal integrity – able to maintain a high degree of confidentiality
• Self-starter willing to take initiative
• Positive attitude and good judgment; respected by peers and clients
• Excellent time management and organizational skills
• Responsive to tight timelines
  
  Ability to multitask

• Minimum 4 years pharmaceutical and/or life sciences industry experience preferred
• Minimum 2 years sales, business development or Client Services experience required
• Experience writing highly technical proposals
• Proficiency in MS Office products & CRM system
• Minimum of BS in business, management or applicable scientific field