Regulatory Compliance Manager

• Maintaining documentation demonstrating compliance.
• Tracking databases

Healthy Kids Extended Day Programs

Location: Fishkill, NY — In Person

Employment Type: Full-Time

Salary: $55,000–$65,000 annually

Build the compliance systems behind a growing organization.

Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states, providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs.

As we grow, we need strong systems to ensure that regulatory requirements are understood, tracked, and consistently followed across the organization.

We're looking for a Regulatory Compliance Manager who is highly organized, detail-oriented, persistent, and comfortable turning complex requirements into practical systems and processes.

You do not need childcare experience to succeed in this role.

We're looking for someone who knows how to manage compliance, documentation, audits, deadlines, and processes. You'll learn the childcare-specific regulations as part of the role.

This is an opportunity for someone from compliance, healthcare, education, licensing, quality assurance, HR compliance, credentialing, operations, or another regulated environment to take on a broad and highly visible role.

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes for identifying missing, incomplete, or expired documentation.
• Develop reminders and follow-up procedures for expiring or missing records.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with clear reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes.
• Track compliance metrics and report significant issues to senior leadership.
• Identify opportunities to automate repetitive compliance activities.
• Establish processes that prevent compliance problems rather than simply identifying them after the fact.

You'll help maintain a centralized understanding of regulatory requirements across approximately 15 states.

You'll help maintain a centralized understanding of regulatory requirements across approximately 15 states.

• Researching and monitoring changes in applicable regulations.
• Maintaining state-by-state regulatory requirements.
• Translating regulations into clear, practical procedures.
• Communicating regulatory changes to the appropriate teams.
• Helping new programs understand applicable requirements before opening.
• Maintaining documentation demonstrating compliance.
• Working with regulatory agencies when necessary.

You are not expected to know all 15 states' regulations when you start.

What matters is your ability to research requirements, understand what they mean, document them accurately, and turn them into processes that people can follow.

• Licenses and permits
• Renewals
• Inspections
• Regulatory deadlines
• Licensing deficiencies
• Corrective action plans
• Required documentation
• Recurring compliance issues

You’ll track these items through completion and help identify systemic issues that require a process change.

You’ll work closely with HR and Onboarding to help ensure employees meet applicable requirements before working with children.

• Background checks and fingerprints
• Required employee documentation
• State-required training
• CPR/First Aid certifications
• Mandated reporter requirements
• State-specific personnel requirements
• Other required…