Senior Private Family Services of Oxford Coordinator

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Client Service - Administration Full Time Atlanta, GA, US

2 days ago Requisition

Department:

Private Family Services of Oxford™

Reports To:

Private Family Services Manager

FLSA Status:

Exempt

As a member of the Private Family Services team, the Private Family Services Senior Coordinator handles comprehensive, advanced household management and accounting services for clients and client families including bill pay services, family/charitable entity accounting and reporting, and preparing advanced statements of financial information and compilation and forecasting reports. Handles organization, filing and correspondence with clients and client’s CPA’s and attorneys regarding personal tax matters and/or estate matters.

Assists the team manager with internal projects, compliance, and new hire training as needed.

Client Onboarding and Engagement Setup

• Meets with clients to discuss the scope of work and needs regarding the new PFS engagement
• Prepares initial accounting software file and reporting templates
• Obtains the necessary engagement agreements, client account access, and manual bill pay supplies

Financial Accounting, Reporting and Cash Management

• Reviews and pays invoices for family and/or entities in a timely manner
• Maintains and reconciles bank and credit card accounts
• Analyzes cash flow and advises clients regarding liquidity
• Prepares comprehensive, advanced period end reporting packages which may include expense summaries and account roll-forwards, P&L statements and balance sheets, cash flow statements, forecasting/budget reports, and other reports as needed
• Maintains and summarizes, with Client Service, status of managed and non-managed loans and investments
• Prepares periodic financial statements based on client needs and requests including:
  • Personal and comparative net worth statements
  • Cash flow statements comparing budget to actual
  • Knowledge of investment transaction summaries and basis tracking
  • Custom financial reports as needed
• Coordinates with internal teams on:
  • Investment transactions (purchases, sales, margin activity, capital calls, distributions)
  • Monthly investment statement review and reconciliation
  • Basis tracking for all investment types (stacks, alternative investments, limited partnerships, real estate, personal property)

Tax Preparation & Payments

• Coordinates quarterly estimated tax payments in consultation with client’s tax advisors
• Maintains detailed records of:
  • Capital gains and losses across all investment types
  • Significant tax-related transactions with supporting documentation
  • Charitable contributions, personal and foundation
  • Annual gifting to family members and trusts
• Prepares comprehensive tax work papers and compiles all information necessary for tax accountants to prepare returns for:
  • Personal returns
  • Family limited partnerships and LLCs
  • Trusts and estate planning entities
  • Gift tax returns
  • Foundation/charitable entity returns
• Coordinates filing of all tax returns, extensions and payments across multiple entities in coordination with client’s CPA
• Prepares quarterly and annual payroll tax returns for household employees, as applicable

Estate Planning & Family Entity Support

• Maintains financial records and bank/investment accounts for estate planning entities including family limited partnerships, LLCs, trusts and dynasty trusts
• May coordinate with PTCO and attorneys on:
  • Estate planning documents
  • Signature coordination on estate planning documents
  • Information gathering for estate planning purposes
• Coordinates annual gifting strategies with tax advisors and…