Songbook Academy Program Manager

The Songbook Academy Program Manager leads the year-round operations and outreach for the Songbook Academy®, the Great American Songbook Foundation’s premier educational program for high school vocalists. This position coordinates the people, timelines, communications, and logistics that carry the program from the recruitment and application cycle through Songbook Academy Week and alumni engagement.

Reporting to the Director of Programs and working closely with the Songbook Foundation’s Programs Team, the Program Manager implements the Songbook Academy’s educational and artistic plans and builds strong relationships with students, families, educators, alumni, and community partners.

All employees must embrace and consistently practice the organization’s core values of Inclusion, Excellence, Collaboration, Integrity, and Innovation and participate in IDEA training and initiatives.

• Manage the annual operational cycle:
  Maintain and improve program timelines, systems, records, and procedures; track approved expenses; and coordinate work across departments and external partners.
• Coordinate applications and participant preparation:
  Manage applicant communications, facilitate screening and adjudication, and oversee registration and student and family communications, and coordination of participant support needs.
• Lead Songbook Academy Week logistics:
  Implement the program schedule and coordinate housing, transportation, catering, facilities, materials, public event needs, and day-to-day operations.
• Coordinate program personnel:
  Support faculty and mentor recruitment under the Director’s leadership and manage onboarding and logistical arrangements for faculty, mentors, screeners, chaperones, and other assigned personnel.
• Build year-round outreach:
  Develop and manage relationships with educators, prospective students, families, and music organizations to strengthen recruitment and participation. Represent the Songbook Academy at relevant events and gatherings.
• Lead Songbook Academy outreach content:
  Manage Songbook Academy social media and the editorial plan for its monthly eNews, collaborating with the Communications Manager on production, public marketing, and campaign alignment.
• Strengthen alumni engagement and program improvement:
  Coordinate alumni communications and activities, maintain relationship data in collaboration with the Programs Coordinator, and gather feedback to inform evaluation, reporting, and future planning.
• Contribute to the broader Foundation team:
  Support selected Songbook Foundation programs and events as capacity allows alongside Songbook Academy responsibilities.
• Adhere to all organizational processes and procedures and meet assigned deadlines without prompting.

The requirements listed below are representative of the knowledge, skills and/or abilities required to perform each essential duty satisfactorily. The company will make reasonable accommodation to enable individuals with disabilities to perform these functions.

• Provides sound judgment and adaptability in a busy program environment, including careful handling of sensitive participant information and accurate records.
• Ability to build and maintain positive working relationships with students, families, educators, artists, colleagues, and partners
• Ability to effectively communicate both written and verbally
• Ability to work independently and collaborate effectively as part of a team
• Ability to work in an organized manner and use time efficiently with the
• Ability to track interconnected…