Website Project Coordinator

Our client is seeking a Website Project Coordinator to join their growing digital marketing agency. This individual will serve as the primary point of contact for website projects, partnering closely with clients and internal teams to ensure projects are delivered on time, within budget, and aligned with business objectives. The ideal candidate enjoys building client relationships, thrives in a fast-paced agency environment, and combines exceptional organization with a passion for marketing, websites, and user experience.

Confidence leading client conversations, answering questions, and setting clear expectations is essential.

• Coordinate website projects, including timelines, content collection, client feedback, approvals, and launch planning.
• Serve as the primary day-to-day contact for assigned website clients, answering questions clearly and confidently.
• Prepare meeting agendas, lead client meetings, and document project notes, action items, and timelines.
• Collaborate with internal web, creative, and digital marketing teams throughout the project lifecycle.
• Learn each client's business, services, target audience, and marketing goals to support website strategy and user experience.
• Coordinate content and website reviews, ensuring client feedback is documented and addressed.
• Apply SEO knowledge to support website content and coordinate with digital marketing specialists.
• Monitor project budgets, schedules, and deliverables while ensuring an exceptional client experience.
• Identify opportunities to improve internal workflows and project processes.
• Balance multiple website projects simultaneously while maintaining strong attention to detail.
• Approach every engagement with a marketing-first mindset focused on helping clients grow their business online.

• 2+ years of project coordination, project management, website coordination, digital marketing, or related experience.
• Bachelor's degree in Marketing, Communications, Business, or a related field.
• Familiarity with Word Press and website content management.
• Some SEO experience, including an understanding of on-page optimization.
• Familiarity with AI tools.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills, with the confidence to lead client meetings and answer questions.
• Ability to explain website and marketing concepts to clients with varying levels of technical knowledge.
• Experience managing multiple client-facing projects simultaneously.
• Ability to prioritize competing deadlines in a fast-paced agency environment.
• Self-motivation and the ability to work independently and collaboratively.
• Agency experience is preferred.
• Adobe Creative Suite experience is a plus.

• Onsite/Offsite:
  Onsite/Hybrid in Carmel, IN