Office administrator​/AP（Part-Time

Office administrator/AP (Part-Time)

In this role at a specialized trading company that handles the import, wholesale, and distribution of Japanese and Asian food products in the US market, you will be responsible for general accounting duties including Accounts Payable (AP) as well as overall administrative operations.

• General/ Clerk:
  Receptionist, Phone Call pick up, Fax Receiving, Assisting Visitor, Check Answering Machine, Printing Catalogs, Laminating Print
• Processing Order (up to invoicing):
  Order Entry (Deal/Expired Order), Print out Picking ticket, Keep track on Delivery Sheet, Confirm the Order/ Daily, Weekly, Follow ups for Sales Request, Arrange 3rd party location Drop off, Edit picking ticket, Print out Invoice, Inform Restaurant O/S Items, Follow Ups New Customer Inquiry, Create New Customer Account, Follow up Customer Inquiry
• IT/Accounting (taxes):
  Updating POs
• Facility Maintenance:
  Facility Inspection (Scheduling, Follow Ups Repair) (Sprinkler, Fire Alarm, Cooler & Freezer Maintenance), Search Vendor for the Repair or Follow Ups, Cleaning Service, Snow Removal, Pest Control, Renewal for Garbage Collect Company, Handling Building Repair Work
• Logistics:
  Keep track on Leasing truck Information, Correspondence W/ Leasing Company, Leasing Trucks Registration
• Account Renewal & New Vendor
  
  Contract:
  
  Phone Line update, Utility Account Renewal & Contract, Service Contract for Equipment (Printer, Postage Machine), New Account Contract, Monitoring Charges, Company Vehicles Registration
• Shipment: UPS Shipping arrangement, Fed Ex Shipping arrangement, Scheduling trucking for Container/ Pioneer, Contacting Crown/Pioneer regarding FDA/paperwork, Arrange domestic pickup Service, UPS, Fed Ex Claim Works
• AP:
  Invoice Entry, Print the Checks/Payment, Mail out Checks, Create Vendor account, Follow ups Vendor Inquiry, Report Check Register Weekly, Monthly
• Order Supply:
  Stationery, Stickers (House of Graphic), Ordering Tee Shirts or Garments for Warehouse Staff
• Petty Cash:
  Driver's Petty Cash, Staff's Petty Cash

8:00 - 17:00 (Mon-Wed)

Full commute

Carol Stream, IL

$20 - $25 / hour

Saturday, Sunday, Holidays

• Experience in administrative or accounting work
• Accustomed to computer work
• Japanese-English bilingual
• Person with a sense of camaraderie
• Person with high aspirations