Payroll​/HR Coordinator; Multi-state

About Concordia Wireless

Concordia Wireless has been a trusted leader in the telecom industry since 2001, providing cutting‑edge wireless solutions that keep businesses and communities connected. We pride ourselves on innovation, quality service, and a strong company culture that fosters professional growth.

We are looking for a Payroll / HR Coordinator with experience in administering payroll for multiple states and setting up new state tax accounts to join our on‑site team in Carol Stream, IL, Monday – Friday.

Please Note: Only candidates with multi‑state payroll experience will be considered.

Pay Range: $28.85 – $33.65 per hour

Factors such as, but not limited to, geographical location, relevant experience, education, and skill level may impact pay for this position.

• 401K – with Company Match (up to 6%)
• Healthcare:
  Medical, Dental, Vision
• Company Paid Life Insurance
• Short- and Long-term Disability Benefits
• Vacation Pay and Sick Pay
• 10 Minimum Paid Holidays +1 Floating Holiday per year
• Endless Opportunities for Growth!

THIS POSITION IS ONSITE IN CAROL STREAM, IL

As a Payroll & HR Coordinator, you will play a key role in both payroll processing (90%) and day‑to‑day HR operations (10%). This position requires attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion.

• Daily review and correction of timecards (CX, Engineering, Admin)
• Collaborate with managers to ensure timely payroll submission
• Process payroll weekly/biweekly for 200+ employees
• Ensure accurate processing of payroll deductions (taxes, benefits, charitable contributions, etc.)
• Prepare internal reports for payroll cost analysis
• Prepare workers compensation reports by market
• Maintain payroll‑related documentation and records
• Assist with payroll audits and year‑end reporting

• Assist in benefit enrollments, changes, and terminations
• Respond to employee questions regarding benefits, payroll, and HR policies
• Coordinate onboarding and enter new hires into ADP
• Maintain employee files, including collection and organization of new hire paperwork
• Complete offboarding processes for departing employees
• Coordinate with HR team for employees currently on FMLA and LOA for timecard and payroll tracking purposes
• Assist with employee engagement initiatives
• Enforce company culture, values, and policies
• Maintain a high level of confidentiality
• Perform other HR and payroll‑related duties as assigned

• 3+ years of experience processing company payroll (ADP preferred)
• Experience with multi‑state payroll and setting up new accounts for state taxes (SUI/SUTA) is highly preferred
• Experience compiling census data and preparing 5500 and 401K reports is a plus
• Spanish speaker / bilingual is a plus
• Microsoft Excel skills (pivot tables, large data sets)
• Proficiency in Microsoft Outlook and Word
• Detail‑oriented and self‑motivated
• Excellent interpersonal and communication skills
• Strong problem‑solving and collaboration skills
• Ability to exercise independent judgment and prioritize workload
• Comfortable interacting with internal and external contacts at all levels

Concordia Wireless is a division of Concordia Group. We maintain a drug- and alcohol-free workplace, including marijuana. We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.