Program Intake Specialist-Carrollton

Job Details:

Job Location:

Carroll County Service Center - Carrollton, GA 30117, Position Type:
Full Time, Education Level: High School, Travel Percentage:
Negligible, Job Shift: Day, Job Category:
Customer Service, POSITION SUMMARY

• Meets with, speaks with, and assists members from a diverse public. Specialist will communicate program requirements to the public through the intake process; and verify eligibility of clients for State and Federal Programs.
• Provides clerical assistance as needed for managers and supervisors.
• Provides support and assistance to Program Coordinators, Program Manager, and other administrative team members.
• Maintains information in Easy Trak data collection tool and client tracking system. Maintains a working knowledge of Easy Trak software.
• When applicable, maintain a working knowledge of data collection tools such as Hancock, Child Plus, or others.
• Maintains electronic and paper records and files.
• Prepares reports and other required documents for the Community Services Department.
• Attends staff meetings and trainings as required.
• Maintains knowledge of program guidelines and regulations to ensure proper delivery of program services.
• Performs any other work that may be required to deliver programs to achieve Agency goals and objectives.
• Leads, participates, and engages in community Events; may include distribution events, fundraising events, or other community initiatives.
• Participates in community partnerships and assists with implementing the conditions of MOUs (approved by the Executive Director.)
• Keeps Service Centers tidy and professional, including their own personal workspace.
• Performs similar job-related duties as assigned.

This job operates in a clean, organized, and professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is a full-time position, and days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. unless otherwise approved by the Executive Director.

Occasional local travel will be required for training / job requirement purposes. Reporting to other locations within our 5 county service area will be required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• High school diploma or GED
• At least two years professional experience
• Valid Driver’s License

• Associates degree or higher in relevant area of expertise
• Working knowledge of Easy Trak program

• Ability to pass a criminal history background check, driving history check, and submit to an initial physical drug screening.
• Ability to communicate effectively in English (both verbally and in writing).
• Sound working knowledge of Microsoft Word and Excel.
• Strong verbal, organizational, and interpersonal skills, and the ability to work collaboratively in a team environment.
• Ability to manage numerous tasks with little supervision.
• Ability to prepare program applications, including budget reports.
• Ability to stay focused in fast paced environment with high volume of clients.
• Ability to effectively communicate with staff and maintain positive working relationships.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; lift up to 30 pounds; and reach with hands and arms.

Reasonable accommodations may be made for…