Admin Support - Intermediate

Job Title:

Admin Support - Intermediate

Location:

UWG Recruiting Location

Regular/Temporary:
Regular

Job

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.

Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts.

UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally.

Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

Our campus is located at 1601 Maple Street, Carrollton, GA 30118. Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

The Administrative Assistant provides comprehensive administrative and operational support to the Center for Student Involvement & Inclusion and the Office of Fraternity & Sorority Life. Reporting jointly to the directors of both departments, this position coordinates day-to-day office operations, administrative processes, records management, communications, facility scheduling, event logistics, and departmental reporting. The Administrative Assistant works independently, exercises sound judgment, maintains confidential information, and provides high-quality customer service to students, student organizations, campus partners, advisors, alumni, volunteers, and community stakeholders.

• Coordinate departmental calendars, meetings, schedules, recurring deadlines, and annual administrative timelines.
• Manage departmental email accounts, incoming correspondence, telephone inquiries, and front office operations while providing exceptional customer service to students, families, faculty, staff, alumni, volunteers, and community partners.
• Prepare correspondence, reports, presentations, meeting agendas, minutes, and other departmental communications and administrative documents.
• Coordinate travel requests, purchasing and procurement requests, food request forms, reimbursements, invoices, office supply inventories, and other university administrative processes.
• Prepare, route, and track documents through Docu Sign and other university approval workflows.
• Maintain office files, standard operating procedures, and shared electronic document repositories in accordance with university records retention policies.
• Hire, train, schedule, supervise, and evaluate student employees supporting departmental front office operations; establish work expectations, provide ongoing guidance, and monitor the quality of assigned responsibilities.
• Monitor administrative processes, pending requests, and departmental follow-up items; proactively communicate status updates, identify outstanding needs, and ensure timely completion or escalation when appropriate.
• Coordinate administrative priorities across both departments by maintaining clear…