Purchasing Coordinator

Responsibilities

• Create, update, and maintain purchase orders within the ERP system.
• Follow up with suppliers to confirm order receipt, ship dates, and delivery status.
• Track open orders and proactively communicate delays or issues to the team.
• Ensure all pricing, quantities, and lead times are accurately recorded.
• Collect and organize supplier documentation (COAs, specs, invoices, certifications, etc.).
• Maintain accurate digital and physical records for audits and compliance.
• Assist with vendor onboarding by gathering required forms and documentation.
• Support data entry and system updates to keep purchasing information current.
• Flag any potential shortages to purchasing or planning teams.

• Ability to effectively communicate with people at all levels and from various.
• 1+ year of administrative, purchasing, or supply chain experience preferred; entry-level candidates with strong organizational skills are encouraged to apply.
• Strong attention to detail and accuracy in data entry.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficient in Microsoft Excel and general computer applications; experience with ERP systems is a plus.
• Excellent written and verbal communication skills.
• Self-motivated with a willingness to learn and take on additional responsibilities.

• Problem Solving--Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem solving situations;
  Uses reason even when dealing with emotional topics.
• Oral Communication--Speaks clearly and persuasively in positive or negative situations;
  Listens and gets clarification;
  Responds well to questions;
  Demonstrates group presentation skills;
  Participates in meetings.
• Teamwork--Balances team and individual responsibilities;
  Exhibits objectivity and openness to others' views;
  Gives and welcomes feedback;
  Contributes to building a positive team spirit;
  Puts success of team above own interests;
  Able to build morale and group commitments to goals and objectives;
  Supports everyone's efforts to succeed.
• Delegation--Delegates work assignments;
  Matches the responsibility to the person;
  Gives authority to work independently;
  Sets expectations and monitors delegated activities;
  Provides recognition for results.
• Diversity--Demonstrates knowledge of EEO policy;
  Shows respect and sensitivity for cultural differences;
  Educates others on the value of diversity;
  Promotes a harassment-free environment;
  Builds a diverse workforce.
• Planning/Organizing--Prioritizes and plans work activities;
  Uses time efficiently;
  Plans for additional resources;
  Sets goals and objectives;
  Organizes or schedules work.
• Quality--Demonstrates accuracy and thoroughness;
  Looks for ways to improve and completes work in a timely manner.

• Continually required to sit, stand, walk
• Continually required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Frequently required to lift/push/carry items 25 pounds to 50 pounds

Equal Opportunity Employer
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