Office Manager

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

• Manages team and processes to provide clerical and administrative support to division and division executives, which may include:
• General clerical duties including but not limited to data input, typing, filing, photocopying, and mailing.
• Document drafting, editing, proofing, formatting.
• Receiving and relaying telephone messages.
• Coordinating travel arrangements for executives.
• Managing office supply, equipment and services (i.e., coffee service, copiers, etc.)
• Managing onsite and off-site meetings and events: may manage budget and negotiate pricing.
• Supporting onboarding of new employees: arrange travel, temporary/housing, wireless devices, onboarding schedule.
• Reviewing and submitting invoice for payment; may negotiate pricing with vendors.
• Coordinating facility maintenance and safety inspections.
• May support other projects, such as division communication/newsletter, office space planning, office furniture purchase.

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

• Manages team and processes to provide clerical and administrative support to division and division executives, which may include:
• General clerical duties including but not limited to data input, typing, filing, photocopying, and mailing.
• Document drafting, editing, proofing, formatting.
• Receiving and relaying telephone messages.
• Coordinating travel arrangements for executives.
• Managing office supply, equipment and services (i.e., coffee service, copiers, etc.)
• Managing onsite and off-site meetings and events: may manage budget and negotiate pricing.
• Supporting onboarding of new employees: arrange travel, temporary/housing, wireless devices, onboarding schedule.
• Reviewing and submitting invoice for payment; may negotiate pricing with vendors.
• Coordinating facility maintenance and safety inspections.
• May support other projects, such as division communication/newsletter, office space planning, office furniture purchase.

• Excellent verbal and written communication skills:
  Ability to communicate with leaders, vendors and staff
• Highly proficient in Microsoft Office, including Word, Excel and Power Point
• Strong presentation preparation skills
• Project management skills
• Ability to delegate and give direction to staff
• Ability to manage sensitive and confidential materials with tact and professionalism
• Associate’s Degree or equivalent education, training and/or experience
• 5 years of experience in administrative support, including 2 years in executive support
• Lead experience preferred

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, to join our dynamic team. To learn more about careers at…