Temporary Office Administrator

Glass Doctor of North Texas is hiring a Temporary Office Administrator to cover our main office while our office manager is on leave. The office runs on checklists, deadlines and fast turnarounds. If you like a busy day with lots of variety, and you get a real sense of satisfaction from getting every detail right, this role is for you.

No two days look the same. One hour you're depositing checks, the next you're getting a technician into a spare van, setting up a new hire's iPad, or getting the meeting room ready for 30 people. You won't be making it up as you go: every core process is already written down in our Click Up instructions, and you'll have a team to back you up.

• Scan and deposit customer checks daily, and work through the payments-from-the-field list until every payment is accounted for
• Manage petty cash: pay out meeting and review money, keep a clear log, and reconcile it with our outside bookkeeping team
• Enter and code credit card receipts in Quick Books

• Keep driver and vehicle assignments current in our fleet tracking systems
• Move vehicles through our intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devices
• Schedule repairs, recalls, tows and body shop visits with our fleet partners and shop team

• Work through the new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returns
• Keep our asset inventory (iPads, laptops, uniforms) accurate in Asset Panda
• Be the first call for everyday tech issues like wifi, iPads and logins, and escalat to IT when needed

• Prep the weekly retail and specialist meetings: build the slide deck, set up the room, have payouts ready
• Order supplies and uniforms, and keep the office, breakroom and showroom stocked and in order
• Coordinate vendors for printers, alarms, internet and building maintenance across our five DFW locations
• Greet showroom walk-ins and help with customer pickups

• Like a fast pace. You're happy juggling a dozen things at once and switching between them all day.
• Sweat the details. Numbers have to match, checklists get finished, and loose ends bother you until they're closed.
• Do things the right way. Give you a clear process and you'll follow it consistently, then tell us where it could be better.
• Own your deadlines. Deposits go in on time, the meeting room is ready on time, and new hires have their equipment on day one.
• Can talk with anyone. In one day you might work with technicians, managers, vendors and walk-in customers.

• Ideally 2+ years in office management, office administration or operations support (preferred, not required)
• Comfortable with bookkeeping basics: deposits, petty cash and receipts (Quick Books is a plus)
• Comfortable with technology:
  Microsoft 365, iPads, and picking up new software quickly (we use Click Up, Service Titan and Asset Panda)
• Fleet or vehicle coordination experience is a plus
• Valid driver's license and reliable transportation for occasional bank and errand runs

• Drive company and personal vehicles for bank runs, errands, and moving vehicles between locations
• Lift and carry up to [30] lbs (supplies, uniforms, equipment)
• Move around the office, shop and showroom throughout the day

• $17–$26 per hour, based on experience hourly
• 1–2 weeks of overlap training before the leave begins
• Length of term is approximately 12 weeks and with the possibility of extension
• Schedule is Monday-Friday 7:30a-4:30p, but we work until the job is complete

• Here to Serve. We put our customers,…