Office Administrator

Glass Doctor of North Texas is hiring an Office Administrator. The office runs on checklists, deadlines and fast turnarounds. If you like a busy day with lots of variety, and you get a real sense of satisfaction from getting every detail right, this role is for you.

No two days look the same. One hour you're depositing checks, the next you're getting a technician into a spare van, setting up a new hire's iPad, or getting the meeting room ready for 30 people. You won't be making it up as you go: every core process is already written down in our Click Up instructions, and you'll have a team to back you up.

What you'll do Payments and bookkeeping support

Scan and deposit customer checks daily, and work through the payments-from-the-field list until every payment is accounted for Manage petty cash: pay out meeting and review money, keep a clear log, and reconcile it with our outside bookkeeping team Enter and code credit card receipts in Quick Books Fleet  coordination (our service vans and trucks)
Keep driver and vehicle assignments current in our fleet tracking systems

Move vehicles through our intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devices

Schedule repairs, recalls, tows and body shop visits with our fleet partners and shop team Onboarding, equipment and IT first response

Work through the new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returns

Keep our asset inventory (iPads, laptops, uniforms) accurate in Asset Panda Be the first call for everyday tech issues like wifi, iPads and logins, and escalate to IT when needed

Office and team operations

Prep the weekly retail and specialist meetings: build the slide deck, set up the room, have payouts ready

Order supplies and uniforms, and keep the office, breakroom and showroom stocked and in order

Coordinate vendors for printers, alarms, internet and building maintenance across our five DFW locations

Greet showroom walk-ins and help with customer pickups

You'll do well here if youLike a fast pace. You're happy juggling a dozen things at once and switching between them all day.

Sweat the details. Numbers have to match, checklists get finished, and loose ends bother you until they're closed.

Do things the right way. Give you a clear process and you'll follow it consistently, then tell us where it could be better.

Own your deadlines. Deposits go in on time, the meeting room is ready on time, and new hires have their equipment on day one.

Can talk with anyone. In one day you might work with technicians, managers, vendors and walk-in customers.

Experience we're looking for Ideally 2+ years in office management, office administration or operations support (preferred, not required)
Comfortable with bookkeeping basics: deposits, petty cash and receipts (Quick Books is a plus)
Comfortable with technology:
Microsoft 365, iPads, and picking up new software quickly (we use Click Up, Service Titan and Asset Panda)
Fleet or vehicle coordination experience is a plus Valid driver's license and reliable transportation for occasional bank and errand runs Physical and driving requirements

Drive company and personal vehicles for bank runs, errands, and moving vehicles between locations

Lift and carry up to 30 lbs (supplies, uniforms, equipment)
Move around the office, shop and showroom throughout the day Details $17–$26 per hour, based on experience hourly

Schedule is Monday-Friday 7:30a-4:30p, but we work until the job is complete

At Glass Doctor, We Live a HIGHER Standard Here to Serve. We put our customers, partners and teammates first. In this role, that means our technicians and office team can count on you to have what they need, when they need it.

Integrity. We do the right thing, communicate…