Vendor Qualification & Compliance Manager

Company Name:
Mitsubishi Heavy Industries America, Inc.

Carrollton, TX, US, 75006

Mitsubishi Heavy Industries America, Inc. (MHIA) is looking for a Vendor Qualification & Compliance Manager to join our team. This is a hybrid role based out of our Carrollton, TX office.

For over 130 years, Mitsubishi Heavy Industries (MHI) Group’s innovative and integrated solutions have demonstrated our commitment to creating a positive social impact around the globe. Our range of products and services is tailored to meet our customers’ evolving needs across the commercial aviation, energy, transportation and infrastructure, machinery, defense, and space systems sectors.

Our culture embraces diversity and cooperation, and we promote a healthy balance of professional and personal development, ensuring that your ideas and expertise are valued and respected.

The
Vendor Qualification & Compliance Manager leads end-to-end vendor registration, qualification, and onboarding for chiller products and data center cooling solutions for hyperscalers, colocation providers, design firms, and general contractors. Acting as the central driver and coordinator, the role integrates cross-functional and cross-regional stakeholders, such as the US and Japan, to ensure a complement of all vendor qualification activities required for customer approval.

The scope spans product compliance (UL/ETL/NRTL, ASHRAE/AHRI), Quality/EHS, cybersecurity, export control, insurance, tax, and legal requirements. By removing qualification and approval bottlenecks, the role enables timely participation in the RFI/RFP process while ensuring alignment between U.S.

-based teams and Japan-based manufacturing and engineering organizations.

The ideal candidate will have a minimum of seven (7) years of experience in vendor registration, supplier qualification, or onboarding in B2B manufacturing or industrial sectors.

MHIA regrets that it cannot sponsor employment Visas or consider individuals on time-limited Visa status for this position.

• Lead full vendor registration process, such as planning, submission, and approval for hyperscalers and design firms for chiller products and data center cooling solutions.
• Manage account-level priorities, monthly and quarterly milestones, and the critical path to ensure on-time vendor approval.
• Drive multi-portal operations across hyperscaler, colocation, engineering, procurement, and manufacturing systems to maximize first-pass approvals.
• Manage pre-assessment questionnaires and conduct gap assessments across tax, insurance, sanctions, export control, cybersecurity, ESG, finance, and supply capability in coordination with U.S.
  
  -based teams and Japan
  -based manufacturing and engineering organizations.
• Develop corrective action plans with clear owners and timelines and visualize progress via dashboards.
• Coordinate audits, required evidence, procedures, and test reports; maintain alignment with UL/ETL/NRTL requirements and products or design changes with U.S. and Japan teams.
• Operate annual renewal calendars (tax, COI, contracts, compliance), ensuring zero lapses and continued approved-vendor status.
• Align onboarding with Sales tender timelines; coordinate cross-functionally with Engineering, Manufacturing, Quality, Legal, Finance, EHS, IT/Cyber, and Supply Chain.
• Lead final document reviews and version management to ensure accuracy, consistency, and audit readiness.
• Develop SOPs, checklists, and RACIs, and deliver internal training to standardize the vendor registration process and reduce cycle time.
• Visualize approval lead times, rejection reasons, renewal schedules, and overall status to support continuous improvement and…