Accounting Assistant

JOB SUMMARY:

Under general supervision processes and monitors payments and expenditures (e.g., accounts payable); assists in the daily processing of revenue audits; analyzes accounts data to detect deficient controls, duplicated efforts, extravagance, fraud and/or non-compliance with laws, gaming regulations, and management policies; and performs other duties as required.

SUPERVISION EXERCISED:

Exercises no supervision.

Essential Functions:

(This job specification may not include all the duties listed, nor do the examples cover all the duties that may be performed.)

Process day-to-day accounts payable transactions including purchase orders by sorting, auditing, matching and distributing invoices and monthly statements from vendors and service providers; compare invoice to purchase order; verify extensions, quantity received and freight charges in order to process for payment, taking proper discounts and preparing payments for mailing.

Confirm correct data entry including mathematical accuracy and proper coding by checking figures and postings against source documents in order to reconcile transactions and ensure an accurate accounting of funds. Reconcile monthly vendor statements and AP sub-ledger to general ledger.

Audit paperwork generated in non-gaming areas by reconciling POS reports, comps and coupons, credit card transactions and other records with cash and cage deposits, issuing exception reports when necessary, in order to ensure an accurate accounting of funds. Perform other audit duties as required.

Operate modern office machines and equipment including computers, typewriters, printers, copiers, calculators and FAX machines; routinely use a full range of spreadsheet computer software applications.

Assure that manual and computerized documentation/records are correctly maintained and expedited, in order to provide accurate current and historical information.

ADDITIONAL RESPONSIBILITIES:

Provide training to less experienced staff.

Perform other clerical duties: typing, maintaining files and records, processing mail, order supplies and maintaining inventory.

Perform other duties as assigned.