Administrative Assistant 4 - Child Development Center

Western Nevada College is recruiting for an Administrative Assistant 4 for the Child Development Center. This candidate will play an integral part of the Child Development Center. This individual performs customer service for all current families, potential families, staff, volunteers, visitors, etc. They are responsible for the management of customer accounts, meeting necessary state, local, and national standards, meeting grant requirements, and supervision of part time staff.

• General Administrative Support
• Customer service; daily tasks such as answering phones, emails, correspondence, etc.
• Anticipate and meet classroom and center needs
• Interface with community-daily interface with existing families
• Maintain child enrollment
• Maintain waitlist, open enrollment, and classroom layouts
• Maintain and update child and staff files
• Maintain and update databases and records
• Schedule appointments and coordinate meetings for supervisor, teachers, and potential new parents
• Assist in planning events
• Prepare reports, presentations, and other documents
• Maintain initiated programs unique to the Child Development Center, such as the Tuition Collection program and Immunization Requirement program
• Collaborate with supervisor on strategic plans to enhance and streamline Child Development Center Department Budget, Accounting, Purchasing, and Grant Coordination
• Budget Support
  • Maintain roughly 97 customer accounts - compile reports, manage account payments, work with families on payment plans.
  • Prepare collection information as needed-compile reports, manage payments coming in
  • Maintain grants-compile reports
  • Maintain all purchasing including all required reporting-compile reports, monitor and track purchases, reconcile accounts
  • Assist in budget projections-compile reports
  • Revenue tracking-compile reports, manage projections, complete actuals
  • Expense tracking- compile reports, manage projections, complete actuals
  • Maintain subsidy accounts-compile reports, manage projections, complete actuals
  • Process purchase orders, maintain records for all transactions
  • Coordinate with Director, CFO, and Budget office
• Meeting Requirements, Standards, Regulations, Laws, and Reporting
  • Maintain State Child Care licensing requirements-communicate with entities, compile reports and data, and report for compliance.
  • Maintain State of Nevada Dept of Education Quality Rating Improvement System requirements- compile reports and data
  • Maintain NAEYC National Association for the Education of Young Children requirements- compile reports and data
  • Maintain subsidy agreements and complete all required reports, communicate with entities, and report for compliance.
  • Maintain current and required child immunizations and exemptions- complete all required reports, communicate with entities, and report for compliance.
• Supervision and Human Resource Support
  • Supervise part-time child care aides and student workers, to include oversight and training.
  • Schedule of staff as needed
  • Initiate new hire processes and coordinate hiring with HR
  • Ensure all new hires meet all required State Child Care Licensing requirements, Nevada Dept. of Education Quality Rating and Improvement System, and NAEYC National Association of the Education of Young Children.
  • Approx. 40 hires annually.
  • Initiate track, and reconcile period pay activity for part time staff- approx. 30 part-time child-care aides.
  • Ensure part time staff hourly timekeeping is correct for every timekeeping period.
  • Initiate termination and coordinate termination process with HR
• Other Duties as Assigned
  • Provide coverage in the classroom as needed.
  • Support special projects, events, and initiative based on evolving needs and priorities of the department and organization

Graduation…