Administrative Services Officer

The Department of Conservation and Natural Resources (NDCNR), protects, manages, and enhances the State's resources to provide the highest quality of life for Nevada's citizens and visitors. The NDCNR with over 900 employees consists of the Director's Office and the following divisions and programs:
Environmental Protection, Forestry, State Lands, State Parks, Water Resources, Outdoor Recreation, Natural Heritage, State Historic Preservation Office, Off-Highway Vehicles, Sagebrush Ecosystem, and the Conservation Districts Program. The Department also provides support staff to the Nevada Tahoe Regional Planning Agency and has responsibility for numerous Boards, Commissions, and Councils. The Department has locations and/or provides program services in every community of the State.

The Nevada Division of Forestry is recruiting for an Administrative Services Officer 1 located in Carson City. The incumbent is responsible for fiscal review and oversight of the general fund budgets, including, but not limited to, budget preparation and execution, preparation of annual spending plans, federal and state reporting, review and audit documents, forecasting of revenues and expenditures, review of invoices and contracts, and preparation of work programs.

Act as a liaison between Division and Budget Office and/or Legislative Counsel Bureau staff as well as other State Agencies. Ensure timely services, meeting deadlines with severe time constraints, filing documentation and follow-up occurrences as required. This unit is responsible for all general fund accounting for the Division. Experience in and knowledge of state accounting is ideal. The incumbent is responsible for managing the workload and workflow within the unit, in conjunction with and under general guidance of ASO 4.

This position requires communication with program staff and overseeing the work of subordinate staff and report as necessary to management and Department/Division leadership regarding general fund fiscal matters. This position interprets and provides guidance regarding applicable statutes, regulations, policies, and procedures related to state fiscal accounting. The incumbent will ensure staff performance matches with agency goals and objectives.

Bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and three years of professional experience including two years of responsibility for major business operations/functions such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology or facilities maintenance and construction; and one year of experience formulating, developing and analyzing program or agency budgets and/or conducting statistical/economic data collection, analysis and research involving the application of advanced statistical, mathematical and economic principles and research modeling;

OR one year of experience as a Budget Analyst II or Economist II in Nevada State service performing duties as described above; OR two years of experience as a Management Analyst II in Nevada State service performing duties as described above; OR an equivalent combination of education and experience as described above.

Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of…