Administrative Services Officer

administrative services officer 4

*** this recruitment may close without further notice depending on the number of applications received. Applicants are encouraged to apply as soon as possible***

the administrative services division (asd) of the nevada department of administration is seeking an administrative services officer 4 in carson city. This role leads the development, monitoring, and analysis of agency or program budgets, fiscal operations, and financial reporting to ensure accuracy, compliance, and effective resource management. The position oversees accounting functions, internal controls, automated financial systems, and capital improvement projects while collaborating with internal and external partners to resolve issues and support organizational needs.

The incumbent also manages program operations, evaluates outcomes, improves efficiencies, and may supervise staff to advance departmental goals.

administrative services officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; information technology; buildings and grounds maintenance; facilities management and construction;

food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

bachelor's degree from an accredited college or university in business administration, accounting, finance or a related field and seven years of professional experience in formulating, developing and analyzing agency budgets; fiscal management; and management of multiple business operations, two years of which were equivalent to an administrative services officer iii in nevada state service; or an equivalent combination of education and experience as described above.

formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

work collaboratively with representatives of other state agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.

analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations…