Records Management Technician​/Coordinator​/Administrator

Overview

SALARY: $75,022 - $127,243 Annually

OPENING DATE: December 02, 2025

CLOSING DATE: December 30, 2025

Note: Resumes will not be accepted in lieu of a completed District Online Application. A cover letter and resume are highly encouraged as they are valuable to the evaluation process. The most qualified applicants will be invited to participate further in the screening process, which will include a panel interview and possible written exercise.

DESCRIPTION:

West Basin Municipal Water District (West Basin) is a leader in the water industry in water recycling, conservation, water resource management, and youth and adult education. West Basin provides drinking water and recycled water to eight local retail water agencies including four cities, three private water companies, and one county water agency. The District serves a population of nearly one million residents in 17 cities and unincorporated areas along the coastal corridor of southern Los Angeles County.

The District is governed by an elected five-member Board of Directors and is a member agency of the Metropolitan Water District of Southern California.

West Basin operates the Edward

C. Little Water Recycling Facility and three satellite locations. It is the largest treatment and water purification facility of its type providing nearly 40 million gallons of water each day to over 300 sites. West Basin utilizes various advanced treatment processes to produce five types of “fit-for-purpose” waters used for commercial, industrial, and landscape purposes, including three ultra-pure waters.

West Basin owns and operates over 100 miles of recycled water pipelines and supplies recycled water to customers for non-potable use. To expand the use of recycled water, the District assists customers with the process of converting their sites to utilize recycled water. In addition, the District conducts site inspections to ensure compliance with the safe use of recycled water.

West Basin is an equal-opportunity employer, promoting diversity in its recruitment process and programs. The District is committed to customer service and seeks to provide its customers with the most qualified and exceptional professional services through those they employ while offering an excellent benefits package to its employees.

The District is seeking to fill one vacancy for a Records Management Technician/Coordinator/Administrator who under general direction performs a variety of support services for the District’s records management program. The District seeks an individual who can assist or plan, develop, implement, and maintain the records management policies, systems, records retention schedule, and procedures. In addition, this individual will ensure records received and created by the District are maintained in support of business operations and in compliance with government statutes and regulations.

The Records Management Technician/Coordinator/Administrator will facilitate access to records needed to support District operations, coordinate timely responses to all public records requests, and participate in the identification and retrieval of records related to investigation and legal discovery. Lastly, they will manage the records storage agreement with the District’s offsite records storage vendor.

Position title and salary ranges (illustrative):

• Records Management Technician — $75,022 - $93,770
• Records Management Coordinator — $87,268 - $109,084
• Records Management Administrator — $101,794 - $127,243

• Collaborates with applicable department management staff and District Legal Counsel for modifications to the Administrative Code on Records Management to reflect a comprehensive program that follows industry best practices.
• Revises the Records Retention Schedule to reflect existing legal and operational recordkeeping requirements and oversee consistent implementation; document the record destruction activities in accordance with the District’s records management policy.
• Coordinate records destruction suspensions (“legal holds”) and destruction resumptions with the District’s Legal Counsel, General Manager, and District departments.
• Act as an Advisor on all…