Project Coordinator

Gray Matter Robotics is a well-capitalized Physical AI company headquartered in Los Angeles, building Factory Super Intelligence (FSI) through systems that learn, adapt, and develop genuine process intelligence across every part they touch. Our robots take on the tedious, hazardous, and ergonomically demanding work that has kept manufacturing dependent on a shrinking skilled workforce, delivering superhuman performance. Robotics has a demo problem.

GMR doesn't. Our systems are in active production today, adapting autonomously to real geometries, real materials, and real process variation without reprogramming. We deliver our system through a Robots-as-a-Service (RaaS) model that converts capital expenditure into an operating subscription, making Physical AI accessible to the manufacturers who need it most. We hire people who want to solve hard physical problems at an industrial scale.

As a Project Coordinator, you will join our Aerospace & Defense team onsite in our Carson, CA office to keep aerospace and defense robot cell projects moving from design through deployment and activation:

• Maintain the project schedule, milestone tracker, and action log for each robot cell design effort, in close coordination with the Project Lead Engineer
• Organize design reviews, capture decisions and open items, and follow up until each item closes
• Track customer requirements, part and process specifications, and change requests, and keep revision control on shared documentation
• Coordinate with mechanical, controls, software, and process engineers so that inputs arrive when the final design needs to be locked in

• Manage procurement tracking, supplier lead times, and delivery status for cell components, tooling, fixtures, and safety hardware
• Plan shipping, receiving, and site logistics, including customs and export documentation handled with GMR compliance
• Build and maintain installation plans, site readiness checklists, and travel schedules for the deployment team
• Serve as a point of contact for customer facilities, security, and EHS teams on access, badging, and scheduling

• Prepare commissioning and acceptance test plans with the Project Lead Engineer, and track each step through completion
• Record punch list items, test results, and customer sign offs, and assemble the turnover package
• Coordinate operator training sessions and handoff to GMR support teams for ongoing service

• Prepare weekly status reports covering schedule, budget, risks, and decisions needed, for GMR leadership and customer stakeholders
• Track project budgets, purchase orders, and invoicing milestones with Finance
• Maintain a risk and issue register and raise schedule or scope concerns early
• Own deadline tracking for each project: monitor milestone and deliverable dates, elevate at risk items to the Project Lead Engineer promptly, and drive follow up so commitments to customers are met
• Apply ITAR and customer information handling requirements to every document, file, and communication

In order to comply with the export regulations of the United States Government, it is required that the applicant must fall under one of the following categories: (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (i.e. current green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158.

• Bachelor’s degree in engineering, manufacturing operations, supply chain, or a related field, or equivalent practical experience
• Experience supporting robotics, automation, or capital equipment installations from design through commissioning
• 2 to 4 years of project coordination, program support, or project…