Front Office Associate

Front Office Associate – Children's Healthcare of Atlanta

Location:

210 E Felton Rd, Atlanta, GA

The Front Office Associate, Primary Care is the first point of contact for patients and their families at the primary care practice. This role is responsible for creating a welcoming environment, coordinating patient check‑in and check‑out, handling scheduling, insurance verification, billing, collections, and supporting administrative functions to ensure smooth day‑to‑day operations of the office. Collaborates with the appeals department to overturn claims denial.

• Greet patients and families with a friendly and professional demeanor.
• Assist patients in completing intake questionnaires in MyChart.
• Verify patient insurance through batch eligibility or on‑demand; contact patients whose insurance is inactive or whose PCP is incorrect.
• Check in patients, verify demographics and insurance information, responsible party, secondary insurance, PCP, etc.
• Check out patients, collect copays, coinsurance, deductibles and outstanding balances. Understand insurance rules and explain to patients. Review charge capture, adding modifiers, linkage as needed. Collaborate with clinical staff to ensure accuracy and provide follow‑up instructions and schedule next appointment.
• Monitor patient accounts and assist with collecting outstanding balances.
• Assist patients with billing questions, payment plans, and financial paperwork.
• Ensure daily payment reconciliation.
• Schedule appointments and manage provider calendars.
• Knowledge of primary care well‑visit and immunization schedule.
• Recall, reminders and follow up all missed appointments.
• Answer multi‑line incoming calls, respond to inquiries, and direct calls appropriately. Follow protocols for giving clinical advice and identifying urgent/emergent issues.
• Maintain patient confidentiality and adhere to HIPAA regulations.
• Update and maintain accurate patient records in the electronic medical record (EMR) system.
• Process referrals, prior authorizations, and medical record requests.
• Assist in form completion – 3231, 3300, sports, camp, etc.
• Manage incoming and outgoing mail, faxes, scans, and other communications.
• Ensure waiting area and front office are clean, organized, and child‑friendly.
• Collaborate with clinical staff to support patient flow and service excellence.

• One year of front office or customer service experience in a healthcare setting.

• College degree.
• Knowledge and utilization of patient registration systems, insurance verification systems, and/or Medicaid portals.
• Pediatric office setting.

• High school diploma or equivalent.

• No professional certifications required.

• Knowledge of medical terminology.
• Proficient in EMR systems and basic computer applications (Word, Excel, email).
• Excellent interpersonal, organizational and communication skills.
• Excellent customer service skills.
• Proven ability to multitask in a fast‑paced environment.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

210 E Felton Rd