Temporary District Bilingual Administrative Assistant

Temporary District Bilingual Administrative Assistant

Carthage School District R9 District-wide - Carthage, Missouri (Open)

Job : 5490388
Final date to receive applications: Posted until filled
Posted: Jan 08, 2026 6:00 AM (UTC)
Starting Date: Immediately

Position:
District-wide Bilingual Administrative Assistant
Term:
Full Time
Classification:
Classified, Non-exempt

Location:

District-wide

Qualifications: High School Diploma or equivalent, required;
Clerical experience in a school setting, preferred;
Experience and skills with Microsoft Office and Google suite, required;
Bilingual in Spanish, required

Supervisory: No
Reports to: Assistant Superintendent of Business, Director of Human Resources

This role provides general clerical support for the district, serving in any department or building as needs arise. This position may travel between buildings to provide assistance as needed.

• Supports the mission of Carthage R-9 School District.
• Supports the value of education.
• Become familiar with, enforce, and follow all applicable Board policies and regulations, administrative procedures, other directions given by district administrators and supervisors, and state and federal laws.
• Properly supervise students at all times, if applicable to essential job functions.
• Obey all safety rules, including rules protecting the safety and welfare of students.
• Care for, properly use, and protect school property.
• Maintain courteous and professional relationships with students, parents/guardians, other district employees and the public.
• Communicate effectively with supervisors, department staff, all members of the school district, and community as required.
• Provides excellence in customer service both internally and externally.
• Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
• Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
• Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
• Conduct all official business in a professional and timely manner, utilizing district technology resources.
• Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
• Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
• Solve practical problems as needed to complete job duties.
• Read and interpret documents such as work orders, safety rules, and handbooks and apply to job duties.

• Provide general clerical support across the district as needed, such as filing, scheduling, and correspondence.
• Maintain accurate and confidential records, including student files and administrative documents.
• Perform translation services for requested parent/teacher/school meetings.
• Perform translation services for school-to-home communications, including but not limited to newsletters, flyers, or other school communications.
• Assist parents and staff in completing enrollment forms, including specific forms related to federal requirements (Homeless, Migrant, Language Minority (EL), Immigrant).
• Assist families with bus schedules and Free and Reduced Lunch program.
• Answer phone for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Maintain schedule and make parent/home contacts as requested by the building administrator, EL teacher, and/or EL coordinator.
• Function as a liaison between school staff, students and parents in specific situations as determined by the building administrator, teacher, and/or EL coordinator.
• Maintain manual and electronic document files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Process documents and materials (e.g. time sheets, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Respond to a variety…