Accounts Payable Specialist

AP Specialist

Our client is looking for an AP Specialist to join their team on a direct hire basis. This position will manage all invoice processing vendor management, assist with audits, etc.

• Process vendor invoices accurately and efficiently, including coding, data entry, and obtaining necessary approvals.
• Verify that invoices are accurate and match purchase orders and receiving documents.
• Reconcile vendor statements and resolve any discrepancies or issues in a timely manner.
• Ensure all payments are processed per company policies and procedures.
• Maintain vendor accounts, including updating vendor information and resolving any outstanding issues.
• Prepare and review accounts payable aging reports to ensure timely payment and proper cash flow management.
• Assist with month-end closing activities, including account reconciliations, journal entries and accruals.
• Collaborate with internal departments to resolve invoicing discrepancies and ensure accurate financial reporting.
• Respond to vendor inquiries and resolve any billing or payment issues promptly and professionally.
• Assist with audits by providing supporting documentation and responding to auditor inquiries.
• Assist with process improvements as needed.

• Bachelor'sdegree in accounting, finance, or a related field preferred
• 3+ years of experience in accounts payable or general accounting.
• Knowledge of accounting principles and practices, preferably with experience in accounts payable processes.
• Proficiency in accounting software (e.g., Net Suite, SAP, Oracle) and Microsoft Excel.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Commitment to maintaining confidentiality and integrity in handling financial information.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.