Town Clerk Admin Assistant - Temp

Join our team as a Town Clerk Administrative Assistant and take on a pivotal support role where your precision, professionalism, and passion for public service help drive the Town Clerk’s Office, which is dedicated to serving our Town Council, Cary citizens, and collaborating with staff to provide outstanding service. Candidates with strong organizational skills, excellent communication, and a strong desire to excel will find this role both rewarding and impactful.

The Town Clerk Administrative Assistant will provide external and internal support related to advisory volunteers and boards, meeting preparation and facilitation, procuring supplies through off‑site errands (vehicle to be provided), and general clerk duties. This role requires the ability to embrace and utilize technology, multitask in a deadline‑driven environment, and work independently.

This is a temporary position that requires in‑person availability between the hours of 1:00 p.m. and 8:00 p.m. on Tuesdays and Thursdays
, with occasional weekend meeting support. Work is performed under the general supervision of the Town Clerk and Deputy Town Clerks.

Don’t miss this opportunity to work with the best and grow both professionally and personally. Apply now and become a vital part of our team! This is a part‑time, non‑benefit position, up to 20 hours per week, with a maximum of 999 hours per year.

• Attend meetings while managing various administrative tasks
• Provide critical administrative support and efficiently manage operations for Town boards by handling communication via Microsoft Outlook, scheduling, preparation, and disseminating agendas, pre‑work, minutes, handouts, exhibits, meeting details, logistics, and other related materials

• Transcribe and finalize meeting minutes for approval

• Prepare meeting spaces, ensuring furniture, equipment, technology, and materials are functional and properly arranged
• Obtain essential supplies and materials for meetings or events
• Manage meeting logistics, including refreshments, technology setup, and attendee materials
• Clean and organize meeting rooms following meetings or events
• Provide administrative support to the Clerk’s Office as needed, which may include utilizing internal financial programs (training will be provided)
• Post meeting minutes and agendas using internal programs (training provided)
• Perform other job‑related tasks as required

Dynamic and driven professional who is resourceful and motivated, with strong communication, interpersonal, and organizational skills and keen attention to detail. Comprehensive knowledge of standard office practices and procedures, office equipment, and administrative functions. Working knowledge of business English, spelling, and arithmetic. Proficiency with personal computers and related software, including Microsoft Outlook Email and Calendar; take precise minutes and transcribe dictation accurately;
Ability to manage requests within established time frames; interact effectively with elected officials, staff, and the public; establish and maintain effective working relationships; follow oral and written instructions; acquire knowledge of policies, procedures, and services; keep moderately complex records and prepare reports; provide clerical support for a variety of operations; and work independently on responsible and confidential assignments.

Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses at the community college level in business administration or related. Must have considerable experience in clerical and office management work.

• Graduation from college with a degree in business administration, or related;
• Considerable experience with business writing techniques;
• Extensive experience with customer service and prioritizing requests for service;
• Experience with purchasing and accounts payable processes;
• Strong organizational skills with an eye to detail and an emphasis on follow‑through;
• The ability to balance multiple tasks and be flexible in a dynamic, demanding environment with frequent interruptions;
• Experience with Microsoft Office…