Front Desk Coordinator

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Brief Description
The Bobbitt Group is a 100% Employee‑Owned commercial and industrial general contractor building in the Carolinas. With a rich history spanning 80 years, we have a strong reputation for quality, commitment, and integrity.

Summary
Building on that foundation, we have a unique opportunity for a strategic, leading‑edge thinker and leader to maintain our exponential trajectory of growth. We are seeking someone who can help develop our employee‑owners to communicate effectively with each other and our clients, leveraging the following core principles:

• Deliver a positive, professional first impression through friendly service and clear communication.
• Strengthen Bobbitt’s front‑office operations by ensuring organization, consistency, and responsiveness.
• Extend Bobbitt’s brand by creating a welcoming, polished environment for clients, partners, and guests.
• Impress through attention to detail, preparedness, and proactive support of meetings and visitors.
• Wow employees and guests with thoughtful assistance and a service‑oriented mindset.
• Simplify daily administrative and front desk processes to keep the office running smoothly.
• Welcome diverse people, perspectives, and ideas into a respectful and inclusive workplace.

The Front Desk Coordinator is the first point of contact for clients, partners, and visitors to The Bobbitt Group. This role is responsible for delivering a professional, welcoming front‑office experience while supporting daily office operations, conference room readiness, ordering, and select administrative, financial, and prequalification tasks.

The ideal candidate is organized, personable, detail‑oriented, and service‑minded—someone who takes pride in creating a positive first impression and supporting the broader team in a fast‑paced design‑build construction environment.

Roles & Responsibilities Front Desk & Visitor Experience

• Answer and route incoming phone calls in a professional and courteous manner.
• Greet clients, partners, and visitors and notify appropriate team members.
• Maintain a clean, organized, and welcoming reception and lobby area.

Conference Room & Office Readiness

• Ensure conference rooms are clean, stocked, and ready at all times.
• Assist with meeting setup, scheduling, and basic technology readiness.
• Monitor shared spaces to ensure a professional appearance.

Ordering & Office Logistics

• Place orders for office supplies, refreshments, and common‑area needs.
• Track inventory and proactively restock supplies.
• Coordinate with vendors and building management as needed.

Administrative & Financial Support

• Provide general administrative support to multiple departments.
• Assist with data entry, invoice routing, and basic financial administrative tasks.
• Maintain organized digital and physical filing systems.

Prequalification & Business Support

• Assist with contractor prequalification documentation and data entry.
• Support updates to prequalification portals and internal tracking tools.
• Coordinate with operations and business development teams to ensure timely submissions.

Required Knowledge, Experience & Competencies

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of experience in a receptionist, administrative, or office support role.
• Experience in construction, engineering, or professional services environment preferred.
• Strong customer service, phone etiquette, and communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and prioritize effectively.

Work Format

This is an in‑office role. Team collaboration and presence at in‑person meetings are critical.

Physical Requirements

• Requires lifting and moving objects up to 30 lbs.
• Requires periods of walking and standing and sitting.

This job description covers the principal duties/responsibilities of the role. It should not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.

Benefits

• Competitive salary and bonus opportunity.
• Provided laptop computer, and cell phone allowance.
• Flexible paid time off and holidays.
• Wellness program and mental health resources.
• Health PPO, Dental, Vision, and Life Insurance.
• Flexible Spending and Flexible Dependent Care Accounts.
• Short and Long‑Term Disability Insurance.
• 401(k) Plan and Employee Stock Ownership (ESOP) plan—Bobbitt is 100% Employee Owned.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Construction

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