Experienced Collision Center Admin Assistant

Summary:

To assist the Accounting Department with administrative tasks and general office duties.

This job has no direct supervisory responsibilities.

• Maintain office supply inventories
• Schedule and plan monthly employee luncheons
• Create & Maintain General Manager and Senior Accounting Managers Calendars
• Assist in scheduling & planning team building activities with various departments
• Assist Senior Accounting Managers & Department Heads in various projects
• Schedule meetings and attend as needed for support to Senior Accounting Managers
• Build relationships and communication with dealership personnel, Accounting Office staff, and HAG employees
• Attend Weekly Department Head/Senior Management Meetings to strategize on how to make the departments better and discuss issues
• Maintains an organized, clean and safe work area
• Participates in required training
• Records all hours worked accurately in company timekeeping system
• Follows Safeguards rules and regulations. Demonstrates the Company’s Core Values
• Complies with Company policies and procedures
• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.

Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with medical conditions to perform the essential functions. Desired

Education:

• GED
• High School Diploma
• Associate Degree
• Bachelor Degree
• Master Degree
• Doctorate Degree

Field of Study:

• Accounting
• Automotive
• Business
• Human Resources
• Information Technology

Desired

Work Experience:

• up to 3 years
• 3-5 years
• 5+ years

Education/

Experience:

Previous Office or administrative experience in a high volume environment desired. Strong organizational skills and interpersonal skills required.

• Valid Driver’s License
• Automobile Salesperson License

Intermediate knowledge of Microsoft Office Products. Ability to learn the Dealership Management System, Spreadsheet software, accounting software, and inventory software.

Ability to understand and follow instructions. Ability to communicate effectively with company personnel.

The position requires regular and predictable attendance. Scheduled shifts may include evening hours, weekends, and some holidays.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to sit; use hands to finger, handle, or feel.

Duties are performed primarily at a desk in an office setting. Work includes frequent clerical and administrative responsibilities and interaction with managers and employees.

Ability to read and comprehend instructions, correspondence, and memos.

Ability to add, subtract, multiply and divide. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Servant Leadership:
  Servant Leaders consciously put the needs of others before their own, because to serve people is to value them.
• Teamwork through Trust & Respect:
  Diversity is strength, and when we trust and respect one another we can work as a team to achieve at a high level.
• Integrity:
  Being…