Administrative Assistant

If you’re ready to be part of a dynamic, innovative, and future-oriented team, then you’ve come to the right place. We’re growing fast, and that growth means ample opportunity for motivated, qualified, and talented professionals just like you.

This position involves assisting with a variety of projects, managing programs, and performing administrative tasks. The Administrative Assistant will serve as a point of contact between the company and its subcontractors, vendors, and customers, facilitating clear communication and efficient operations. This role aims to support management, streamline processes, and improve overall efficiency throughout the organization.

• Monthly Auditing of contractor information:
  Conduct monthly audits of contractor data to verify accuracy and compliance with company standards
• Ensure all contractor records, certifications and compliance documents are current
• Report any discrepancies or issues to the relevant team members for resolution
• Subcontractor Onboarding:
  Process end to end onboarding for new subcontractors, including gathering required documentation
• Ensure all subcontractors meet all prerequisites
• Weekly Subcontractor Payments:
  Coordinate and process weekly payments to subcontractors accurately and on time.
• Resolve any payment discrepancies or issues, working closely with the accounting department and subcontractors.
• Maintain detailed records of payment transactions for auditing and compliance purposes
• Ensure accurate data entry and compliance with IRS regulations
• Oversee and enforce contractor compliance with legal requirements and industry standards and perform periodic reviews
• Assist supervisor with various tasks including scheduling project tracking and communication
• Prepare reports, summaries and presentation for management as requested
• Act as a liaison between subcontractors and supervisor and other stakeholders

EDUCATION AND EXPERIENCE

The formal education and experience for the Administrative Assistant job description varies according to the nature of the job responsibilities. However, the following are commonly required in this role:

Strong Organizational skills Familiarity with subcontractor management and compliance

Proficiency in Microsoft Suite and other business-related software

Excellent verbal and written communication skills

Ability to manage multiple tasks and prioritize workload effectively

Strong problem-solving skills with a proactive, solution-oriented mindset

High school diploma or GED equivalent

ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories.

It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Follow the link below to proceed to the application process.

ITG is an equal opportunity employer. We will consider all qualified applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws.

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