Office Administrator

Role Overview

Make a difference, protect lives, and achieve your dreams with the industry‑leading fire, life safety and security company. Pye‑Barker Fire & Safety seeks an Office Administrator to support daily operations across multiple departments.

Key responsibilities include managing records, assisting with budgetary matters, handling customer service interactions, and supporting general administrative tasks.

• Greets and directs clients and visitors.
• Answers phone calls and emails promptly.
• Manages the company telecommunications network and coordinates with the answering service.
• Makes appointments and referrals.
• Maintains data in spreadsheets and generates reports.
• Creates and maintains office‑related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, and equipment inventory.
• Maintains the integrity and confidentiality of employee and departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support.
• Provides assistance to other departments as required.
• Supports customer relations and contract creation.
• Manages all branch fire alarm invoicing.
• Performs other duties assigned by management.

• Bachelor or Associate degree, or equivalent work experience.
• Friendly and courteous visitor greeting skills.
• Typing speed of at least 50 words per minute.
• Proofreading proficiency.
• Proficiency with Microsoft Office Suite or similar software.
• Basic understanding of office equipment and clerical procedures.
• Ability to work independently and solve problems.
• Strong organizational and prioritization skills.

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

• Prolonged periods sitting at a desk and working on a computer.

• Competitive pay (Casper, WY: $50,000.00 – $).
• Medical, dental, and vision coverage.
• Company‑paid life insurance and short‑term disability.
• 401(k) with employer match.
• Paid vacation and company holidays.
• Training and career development opportunities.
• Company vehicle (if applicable).
• Immediate qualification for the ALL In Ownership Plan for all eligible full‑time employees.

Seniority level: Entry level

Employment type: Full time

Job function: Administrative
Industry: Public Safety

Pye‑Barker Fire & Safety is an Equal Opportunity Employer.