Proposal Coordinator

The Proposal Coordinator is responsible for developing timely, high-quality, and competitive proposals. This position will work with Managers & Business Development professionals to identify and vet opportunities through government procurement websites and other similar public sources of information. The Proposal Coordinator will develop marketing materials (e.g., RFI, Sources Sought, etc.), presentations, proposals, and quotations and ensure that documents are aligned with company standards.

They will facilitate and manage the entire proposal management process. The Proposal Coordinator works to edit and design proposal documents from start to finish.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

• Create the layout, formatting, and design of proposals in compliance with government requirements.
• Draft proposal portions such as introduction, overview, project approach, and cover letter.
• Create / Manage the entire proposal management process, including but not limited to capture, bid-no/bid, compliance matrices, drafts, color team reviews, facilitate meetings, and final production .
• Synthesize proposal materials in a client-ready ready package.
• General to advanced knowledge of procurement websites of government agencies and departments. Understand how to utilize the tools offered by each website to highlight current and future opportunities.
• Perform daily queries on procurement websites, ability to provide a preliminary evaluation of opportunities for a potential bid.
• Manage past performance citations, resumes, and proposal reuse materials’ libraries.
• Interface with sub’s and prime to gather proposal document data.
• Understand capabilities/offerings and how they can possibly translate into potential work .
• Understand how to navigate various procurement websites to find relevant information leading to opportunity recognition and evaluation .
• Ability to make the right call regarding opportunities and their applicability to company capabilities and client alignment. Knowing when to elevate opportunities to the next level. .
• Ability to format documents into a succinct, cohesive format based on marketing or proposal guidelines and templates .
• Ability to work closely with Executive Management, multiple Subcontractors, and Government stakeholders .
• Communicates the progress of proposals to Executive Management. .
• Ability to be flexible and work in a problem-solving environment .
• Outstanding work habits and dedication to the company and its success .
• Ability to work in a repetitive environment, maintaining focus and understanding of the objectives of the role .
• Meets commitments and provides weekly status reports
• Other duties as assigned.

• Four-year degree with 3 years of experience in technical writing or proposal writing, preferred.
• Two-year Associates Degree or seven (7) or more years of work experience in a broad range of business and government-related environments, minimum.
• Prior Federal Government proposal experience, required.
• Advanced to Expert in Shipley or equivalent proposal processes and compliance
• Experience reading and analyzing Government requests for proposal (RFPs), requests for quotation (RFQs), Sources Sought, and Requests for Information (RFI).
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

• Strong interpersonal skills with the ability to communicate in a professional, and articulate…