Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team in Castle Rock, Colorado on a Contract basis. This position supports day-to-day payables operations by handling invoice review, expense reimbursement processing, and payment coordination with accuracy and timeliness. The role also works closely with vendors and internal teams to address discrepancies, maintain organized records, and support compliance-related reporting.

Responsibilities:

• Process invoices, employee reimbursements, per diem requests, and travel-related expenses with careful review for accuracy and policy alignment.
• Partner with vendors and internal departments to investigate billing issues, resolve payment discrepancies, and obtain missing documentation.
• Complete payment activities on schedule, including check runs, ACH transactions, wire transfers, and manual checks when required.
• Review vendor account statements, respond to payment inquiries, and help prevent delays or avoidable fees through timely follow-up.
• Enter payment details into banking platforms for treasury-related processing and maintain accurate transaction support records.
• Organize financial documentation by scanning, indexing, and maintaining files for the Finance Office.
• Update and submit 1099 reporting information through an external service provider while maintaining supporting records.
• Track purchasing card activity, request outstanding statements, and maintain spreadsheets used to support journal entry preparation.
• Monitor uncleared checks, contact vendors regarding outstanding items, and prepare documentation needed for unclaimed property reporting to the State.
• Maintain administrative finance records such as signing authority updates and provide additional accounts payable support as needed.